Executive Assistant

Position Summary

Elite Developments is seeking an experienced and dedicated Executive Assistant to support our Senior Management team. This is an outstanding opportunity for someone with a strong background in executive-level administration, who thrives in a fast-paced, challenging environment.

Responsibilities

• Act as the primary conduit for communication between Senior Management, especially the CEO, and both internal and external stakeholders, ensuring efficient and effective exchange of information.
• Strategically manage and organize the calendars of Senior Management, focusing on the CEO, to optimize their time, accommodating both planned and ad hoc commitments.
• Facilitate the preparation and execution of meetings involving Senior Management, with a specific emphasis on the CEO, by capturing detailed and actionable minutes for distribution and follow-up.
• Oversee email correspondence for the CEO and, as required, other Senior Management members, prioritizing and filtering incoming communications to streamline decision-making processes.
• Build and maintain professional relationships with key investors, stakeholders, and executives, fostering a network of collaboration and support focused around the CEO’s strategic agenda.
• Prepare, edit, and refine communications, presentations, and documents for internal and external dissemination, ensuring they align with the executive team's vision and objectives, particularly those of the CEO.
• Assist in compiling financial reports, budgeting documents, and meeting materials, offering analytical support to facilitate the CEO's strategic financial decisions.
• Conduct research and aggregate data to provide actionable insights to Senior Management, aiding the CEO in navigating complex decision-making landscapes.
• Manage personal errands and organizational tasks as necessary, contributing to the overall efficiency and effectiveness of the CEO and Senior Management.
• Adapt to evolving organizational needs, undertaking additional responsibilities as required to support the strategic goals of Senior Management and the organization at large.

Qualifications

• Bachelor’s Degree or equivalent professional experience.
• At least 5 years of experience in an Executive Assistant role or similar, with a proven track record of effectively supporting C-level executives, particularly CEOs.
• Expert proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook), enabling the creation and management of high-impact documents and presentations.
• Exceptional communication skills, both written and verbal, facilitating clear and concise interactions across all levels of the organization and with external partners.
• Outstanding organizational skills and a keen attention to detail.
• The ability to maintain discretion and uphold integrity when handling sensitive and confidential information.
• Demonstrated capability to manage multiple tasks simultaneously under pressure.
• Flexibility and adaptability in managing shifting priorities and schedules.
• A proactive approach to problem-solving and strong decision-making skills.
• Comfort working in a fast-paced environment and an ability to effectively manage stress.

What We Offer:

• Competitive compensation package, including base salary, bonuses, and benefits
• A positive and dynamic work environment
• Opportunity for career advancement within a growing and reputable company

Job Type: Full-time

Salary: $50,000.00-$60,000.00 per year

Benefits:

• Casual dress
• Dental care
• Extended health care
• Life insurance
• On-site parking
• Vision care
• Work from home

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus pay
• Overtime pay

Work Location: In person

Expected start date: 2024-03-25