Executive Assistant

Work setting

• Consulting firm
• Manufacture

Responsibilities

Tasks

• Establish and co-ordinate administrative policies and procedures
• Analyze incoming and outgoing memoranda, submissions and reports
• Prepare and co-ordinate the production and submission of summary briefs and reports
• Prepare agendas and make arrangements for committee, board and other meetings
• Conduct research
• Compile data and prepare papers for consideration and presentation by executive committees and boards of directors
• Meet with individuals, special interest groups and others to discuss issues and assess and recommend various courses of action based on meetings
• Liaise with departmental and corporate officials and with other organizations and associations
• Leading/instructing groups
• Plan, organize, direct, control and evaluate daily operations
• Provide customer service
• Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents
• Manage events
• Type and proofread correspondence, forms and other documents

Experience and specialization

Computer and technology knowledge

• Accounting software
• MS PowerPoint
• MS Excel
• MS Office
• MS Outlook
• MS Word
• Spreadsheet

Area of work experience

• Marketing
• Sales
• Telecommunications
• Correspondence
• Project coordination
• Business administration/management
• Quality assurance or control

Additional information

Transportation/travel information

• Valid driver's licence
• Own vehicle
• Willing to travel regularly
• Travel expenses paid by employer
• Parking paid by employer

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload
• Overtime required

Personal suitability

• Accurate
• Dependability
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Initiative
• Organized
• Reliability
• Team player
• Hardworking
• Quick learner
• Proactive

Benefits

Health benefits

• Dental plan
• Disability benefits
• Health care plan
• Vision care benefits

Financial benefits

• Bonus
• Group insurance benefits
• Life insurance

Other benefits

• Free parking available
• Learning/training paid by employer
• Team building opportunities