Executive Assistant

• Oversee all incoming and outgoing communications including emails, phone calls, reports and internal correspondence
• File documents such as reports, meeting notes, emails, etc.
• Keep the General Managers’ (GM) calendar up to date, including adding events, rescheduling appointments/meetings and providing daily briefings
• Create reports and documentation on various topics requested by GM
• Research information that aligns with company goals and objectives as requested
• Maintain the Company’s internal file sharing systems
• Pick up and drop off mail from local post office, sort and deliver mail
• Maintain digital and hard-copy files (as required)
• Provide ongoing support to the GM
• Provide support to other members of the Senior Leadership team as approved by the GM
• Coordinate company events
• Coordinate accommodations for remote workers and site visits
• Manage calendars
• General office duties and special projects as assigned
• Maintain a high degree of discretion and confidentiality

Skills

• Attention to detail
• Critical thinking
• Communication and interpersonal skills
• Ability to create reports and presentations
• Time management
• Ability to learn quickly
• Ability to handle sensitive information with discretion
• Basic computer and office equipment skills
• Ability to work in a fast-paced environment

Experience

• 1-2 years of business administration experience
• Industry-related experience

Education

• Business administration/secretarial studies (asset)

Job Type: Full-time

Salary: $49,321.00-$52,198.00 per year

Benefits:

• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Vision care

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Minden, ON K0M 2K0: Relocate before starting work (required)

Work Location: In person

Expected start date: 2024-03-11