Executive Assistant

Job Overview:

As an Executive Assistant, you will provide high-level administrative support to executives by managing their schedules, coordinating appointments, and ensuring the smooth operation of daily activities. You will act as a primary point of contact between executives and internal/external stakeholders, including welcoming visitors to the executive's office.

Responsibilities:

Communication:

• Manage and prioritize executive's emails, phone calls, and correspondence. Draft and edit documents, emails, and reports on behalf of the executive.

Travel Arrangements:

• Make travel arrangements, including flight bookings, hotel accommodations, and transportation, ensuring efficiency and cost-effectiveness.

Visitor Logistics:

• Coordinate visitor schedules, ensuring a smooth check-in process and providing necessary information about the company.

Document Management:

• Maintain and organize executive's documents, files, and records, ensuring easy access and retrieval.

Team Collaboration:

• Collaborate with other administrative staff and team members to ensure seamless workflow and communication.

Requirements:

• High school diploma or equivalent.
• Strong communication and interpersonal abilities.
• Proficient in Microsoft Office Suite.
• Ability to handle multiple tasks simultaneously in a fast-paced environment.

Job Types: Full-time, Part-time

Salary: $21.40-$25.30 per hour

Expected hours: 20 per week

Benefits:

• Company pension
• Dental care
• Disability insurance
• Extended health care
• Life insurance
• Paid time off

Schedule:

• Day shift
• Monday to Friday

Supplemental pay types:

• Bonus pay
• Commission pay

Education:

• Secondary School (preferred)

Ability to Relocate:

• Thornhill, ON: Relocate before starting work (required)

Work Location: In person