Executive Assistant

Executive Assistant (Temporary position with potentially leading to a permanent position within the company)

Why Join Us?

Since 1969, the Anchor Group of Companies has been recognized as specialists in our field. Anchor Concrete Products, Lodestar Structures, and Anchor Rebar continue to produce precision products for the construction industry. Our team is focussed on optimizing our operations, supplying high quality products, and creating customized solutions to meet our customers’ needs.

We believe our employees are our most valuable resource. We offer a rewarding environment where employee contributions are appreciated and rewarded with competitive salaries, ongoing training, and opportunities for personal and professional growth.

We offer the opportunity to join a company that makes a positive mark on the world, in an enjoyable and respectful workplace.

Due to an upcoming maternity leave, Anchor has a full-time opportunity for an Executive Assistant. This opportunity is subject to a 12-month contract with the possibility of becoming permanent.

What you will be doing

• Provide administrative and office support
• Manage professional and personal scheduling for senior management
• Coordinate scheduling, calendar management, and information flow for Senior Management
• Support Senior Management’s weekly priorities for Lodestar
• Coordinate travel arrangements and provide comprehensive itineraries
• Distribute and follow up on all correspondence generated by Senior Management
• Coordinate company meetings and social functions
• Arrange and attend meetings, taking minutes and preparing agendas
• Act as a professional liaison for Senior Management on projects
• Complete projects assigned by Senior Management
• Attend meetings, take minutes, and prepare agendas for staff meetings
• Maintain the electronic filing system
• Ensure document signing, e.g., contracts and legal documents
• Prepare KPI reports
• Manage social media accounts (Instagram, Facebook, and LinkedIn)
• Maintain professionalism and strict confidentiality with all materials.

What you will bring to the position:

• Community college certificate or diploma, or equivalent combination of experience
• At least two years’ experience in an administrative role
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook)
• Communication skills
• Organizational skills
• Attention to detail
• Interpersonal skills
• Time management skills.

Accessibility accommodations are available for all parts of the recruitment and selection process. Please make needs known in advance.

Job Type: Full-time

Benefits:

• Employee assistance program
• On-site parking

Schedule:

• Monday to Friday

Education:

• Secondary School (preferred)

Ability to Commute:

• Kingston, ON K7L 4V4 (required)

Ability to Relocate:

• Kingston, ON K7L 4V4: Relocate before starting work (required)

Work Location: In person