Executive Assistant / Bookkeeper - Full Time

The Executive Assistant/Bookkeeper responsibilities and skill requirements as follows:

40% Executive Assistant

• Communicate with Contractors/Suppliers/Office Staff regarding Up Coming Projects and Requirements
• PJC Project Setups
• Coordinate and Assist with Applications (Employee and Construction)
• Written Quotations
• Assist with HR Duties and Employee On Boarding
• Assist with Policies and Producers

60% Bookkeeping

• Ability to use Various Financial Transactions such as Accounts Payable and Accounts Receivable
• General Ledger Reconciliations including Bank Accounts, Credit Cards and Clearing Accounts
• Accounts Receivable
• Accounts Payable
• Invoicing Preparation
• Collections
• Payroll Administration and Reconciliation
• Understanding, Preparing and Remitting HST, Source Deductions, WSIB, corporate tax and EHT
• Preparing Reports for Management
• Coordinating with and assisting External Accountants

Preferred Skills

• Good Analytical and Problem-Solving Skills, Accuracy and Attention to Detail
• Forward Thinker
• Strong Organizational Skills
• Proficiency with Excel and MS Word
• Excellent Computer Skills and Ability to Adapt to New Software Systems
• Strong English Written and Oral Communication and Interpersonal Skills
• Work on Multiple Projects while adhering to Tight Deadlines
• Quick and Accurate Data Entry
• Communicate Complex Financial Data with Other Members
• Familiarity with the General Principles of Accounting
• Strong Understanding of Math and Numbers

Preferred Experience

• Bookkeeping Experience: 5 -10 years
• Post-Secondary Accreditation in Accounting or Bookkeeping
• Experience with Sage 300 Accounting Program (Preferred)
• Experience with Construction Industry (Preferred)
• Competitive Wages based on Experience

Must be legally entitled to work in Canada (required)

Job Type: Full-time

Benefits:

• Dental care
• Disability insurance
• Extended health care
• Life insurance
• On-site parking
• Vision care

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Maidstone, ON: reliably commute or plan to relocate before starting work (required)

Experience:

• Bookkeeping: 5 years (preferred)
• Sage 300: 5 years (preferred)

Work Location: In person

Expected start date: 2023-12-18