Executive Assistant - Global Investment Bank

Provides administrative support and coordination activities for a team of people. Has expert organizational knowledge and deep understanding of the operational environment.

What is the opportunity?

This is an opportunity to support a Co-Head of US Investment Banking within Global Investment Bank  by performing advanced, diversified, and confidential administrative duties using a high degree of judgement, confidentiality, and discretion.

What will you do? 

• Act as the point of contact between the Co-head of US GIB and potentially other Senior Leaders and Managing Directors by managing calendars for internal and external meetings.

• Collaborate with fellow Co-Head and his Executive Assistant on coordinating schedules, meetings, travel, and other arrangements as needed.

• Coordinate with other admins across the bank to schedule Global Group Head meetings.

• Choose and coordinate all venues for events hosted by this executive and negotiating event contracts, ensuring approvals are obtained and (day of) physically arrive at event and review venues as needed.

• Responsible for arranging all domestic and international travel arrangements and providing real time support to manage changes or requests.

• Respond to internal and external meeting requests on behalf of this executive. “Holds the pen on the diary” (Important meetings – committee meetings, regulatory meetings, etc)

• Prepare business related materials for this executive be it correspondence, memoranda, print reports, client analysis, call reports, etc.

• Data entry into systems as needed.

• Manages ad-hoc projects and priorities under strict timelines and guidelines .

• Proactively identify operational risks/control deficiencies in the business and escalate potential risk loss events, control deficiencies and risks that you identify.

• Manage and enter expenses for this executive and/or any other MDs that are required.

• Availability for off hour support on an as needed basis.

• Report Directly to this Co-Head within Global Investment Banking

What do you need to succeed?

• 4 to 8 years of experience in a similar role supporting executives.

• Expert knowledge of Microsoft Office

• Advanced clerical skills, such as typing corporate documents, filing, faxing, answering phones

• Ability to Comprehend and put into practice organization policies and practices

• Strong oral and written communication skills, with high level of professionalism.

• Ability to prioritize multiple administrative tasks in a high paced, stressful environment

• Ability to take initiative, function independently, and work as a team player

• Excellent interpersonal skills with the ability to work with all levels of management and staff

• Ability to prioritize, organize and multi-task

• Position requires a high degree of confidentiality and discretion

• High ethics and integrity

What’s in it for you?

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

• A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation, commissions, and stock where applicable

• Leaders who support your development through coaching and managing opportunities

• Ability to make a difference and lasting impact

• Work in a dynamic, collaborative, progressive, and high-performing team

• Opportunities to do challenging work

• Opportunities to building close relationships with clients

The good-faith expected salary range for the above position is $90,000- $115,000 depending on factors including but not limited to the candidate’s experience, skills, registration status; market conditions; and business needs.  This salary range does not include other elements of total compensation, including a discretionary bonus and benefits such as a 401(k) program with company-matching contributions; health, dental, vision, life and disability insurance; and paid time-off plan.

RBC’s compensation philosophy and principles recognize the importance of a highly qualified global workforce and plays a critical role in attracting, engaging and retaining talent that:

·       Drives RBC’s high-performance culture

·       Enables collective achievement of our strategic goals

·       Generates sustainable shareholder returns and above market shareholder value

Job Skills

Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software

Additional Job Details

BROOKFIELD PLACE FKA 3 WORLD FINANCIAL CENTER, 200 VESEY STREET:NEW YORKNew YorkUnited States of America40Full timeCapital MarketsRegularSalaried2024-01-09