Executive Assistant, Scotiabank

Requisition ID: 190636
Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

The Executive Assistant provides high-level administrative support for VP, Design & Product - Digital Platforms & VP, Design & Product - Digital Service, Scotiabank.

Scotiabank has a clear and well-supported mandate to transform the way banking technology is delivered, by reimaging the customer experience, fostering innovation to deliver new digital value propositions, and enabling our teams to drive significant changes across the organization and for our customers. We function as an agile team with an intense focus on human-centered Design, customer experience, rapid iteration, improvement, and quality for delivering software on a daily basis.

This role contributes to the overall success of the Digital Banking channel by enabling the operational excellence of the Design & Digital Product organization. The individual applying for this role should bring a spirit of efficiency, proactivity and creativity in a problem-solving environment. Successful candidates will enjoy working on a fast-paced and high-complexity portfolio as part of a highly collaborative and fun team.

Is this role right for you?

• Provides calendar and time management to the senior executives using good judgement, coordinating, and collaborating with others to balance priorities.
• Gathers, compiles, verifies, and analyzes information for the executive's use in documents such as memos, letters, reports, speeches, presentations, and news releases.
• Performs high level administrative support: drafting letters and official information releases, arranging, and attending meetings; and taking and distributing minutes.
• Monitors, reviews, and approves standard expenditures to ensure the activities of the office are conducted within established budgets (expenses). Manages travel arrangements for the executives as required.
• Acts as the primarily liaison and coordinator for department initiatives.
• Understand how the Bank's risk appetite and risk culture should be considered in day-to-day activities and decisions.
• Acts as the Planner for the Business Continuity Plan for the department.
• Actively engages, attends and participates in Community events. Supports the leadership team in developing inclusive practices and working environment.
• Actively pursues effective and efficient operations of his/her respective areas in accordance with Scotiabank's Values, its Code of Conduct, and the Global Sales Principles.

Do you have the skills that will enable you to succeed in this role?

• Minimum of 2 years experience as an Executive Assistant.
• Advanced knowledge of Microsoft Office Suite (Word, Excel and PowerPoint).
• Experience working in large, complex organizations with extensive stakeholder management.
• Impeccable organizational skills, autonomy, and solution-oriented attitude.
• High level of discretion required when dealing with confidential matters.
• Strong ability to effectively perform in a complex, high changing environment.
• Solid time management, communication, and presentation skills.

What's in it for you?

• Diversity, Equity, Inclusion & Allyship - We strive to create an inclusive culture where every employee is empowered to reach their fullest potential, respected for who they are, and are embraced through bias-free practices and inclusive values across Scotiabank. We embrace diversity and provide opportunities for all employee to learn, grow & participate through our various Employee Resource Groups (ERGs) that span across diverse gender identities, ethnicity, race, age, ability & veterans.
• Accessibility and Workplace Accommodations - We value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. Scotiabank continues to locate, remove and prevent barriers so that we can build a diverse and inclusive environment while meeting accessibility requirements.
• Upskilling through online courses, cross-functional development opportunities, and tuition assistance.
• Competitive Rewards program including bonus, flexible vacation, personal, sick days and benefits will start on day one.
• Community Engagement - no matter where you choose to work from; we offer opportunities for community engagement & belonging with our various programs such as hackathons, contests, cooking with friends, Humans of Digital and much more!

Work arrangements: Hybrid
#LI-Hybrid

Location(s): Canada : Ontario : Toronto
Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.
At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please click here. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.