Human Resources Advisor

The Human Resources Advisor is responsible for the provision of a variety of Human Resources services focusing on Performance, Learning and Development, Employee Engagement, Recruitment and Selection for civilian positions, Labour Relations, and Compensation. The incumbent will also support members by providing general HR support and guidance in the areas of responsibility.

MAJOR RESPONSIBILITIES:

Recruitment and Member Development:

Facilitate the recruitment/transfer of GPA-Civilian positions including the posting of positions, screening, preparing, and conducting appropriate tests. Prepare interview questions and evaluate criteria. Identify and coordinate selection committees, interview and evaluate candidates, and notify all candidates of selection decisions. Prepare and present offers of employment.

Research current best practices in relation to selection, promotion, and career development. Provide training to supervisors and selection panel members regarding selection processes. Provide guidance and direction to members seeking career development support, selection process support, promotional process support, etc.

Assist in the uniform promotional process with various aspects including providing information sessions, participating in training of selection committee members, scheduling candidates, maintaining databases, notifying candidates of results, etc.

Highlighted Competencies:  Job Knowledge, Communication, Customer Service, Interpersonal Skills

HRIS and Compensation:

Supervise maintenance of personnel files in HRIS and audit for accuracy. Act as the subject matter expert on the City provided HR related systems, programs and databases to ensure GPS HR systems requirements are met. Ensure payroll is provided with information for entry and processing of new hires, retirements and other required payments relating to areas of function.

Responsible for the coordination of the civilian job evaluation process and participates on the job evaluation committee. Maintains civilian and police job descriptions and supports managers with the drafting of new job descriptions for Senior Leadership Team review.

Participates in and leads projects as assigned including but not limited to HRIS analysis, upgrades, etc.

Senior level support for all compensation programs including benefit programs, pension, etc. Participates in surveys and provides reports. Audits and processes monthly premium payments for insurance plans.

Highlighted Competencies:  Computer/Technical Skills, Productivity, Job Knowledge, Teamwork

Employee Relations and Member Services:

Provide information, guidance, and advice to supervisors and management in interpretation of collective agreements, policies, procedures, legislation, best practices, and HR programs.

Provides guidance and support to members for all HR function areas including job share requests, secondments, retirement planning, etc.

Provides guidance and support to resolve highly confidential workplace issues including workplace harassment complaints, complex accommodation, performance, and disciplinary issues.

Promote a respectful and safe workplace. Participates in the development and delivery of training and information sessions relating to workplace harassment, discrimination, supervision, and other Human Resources related matters.

Provide support and guidance with conflict resolution in relation to relevant policies, procedures, and guidelines.

Liaises with association representatives to exchange information and in the resolution of issues.

Updates and maintains a database of labour relations records including interpretation decisions.

Maintain the performance management process by providing advice and guidance to supervisors and managers regarding performance management issues, providing training to supervisors and managers, auditing completed appraisals to identify any issues, etc.

Highlighted Competencies:  Job Knowledge, Communication, Interpersonal Skills, Teamwork, Attention to Detail

Policy and Program Development:

Assist in drafting policies, programs, and unit procedures, as required. Research comparable practices and make recommendations regarding changes to policy/working agreements.

Research Human Resources and collective bargaining issues, legislation, policies, and practices to provide recommendations on Human Resources issues.

Highlighted Competencies:  Job Knowledge, Productivity, Attention to Detail

Other:

Responsible for any other duties as assigned.

JOB COMPETENCIES:

• Job Knowledge

• Customer Service (Internal & External)

• Productivity

• Teamwork

• Computer/Technical Skills

• Continuous Improvement

• Communication (Oral & Written)

• Attention to Detail

• Interpersonal Skills

QUALIFICATIONS:

• University Degree or College Diploma in Human Resources Management
• Minimum of five years’ experience across a range of Human Resources functions
• HR certification/designation or in progress, CHRP is preferred
• Experience in a unionized environment would be an asset
• Knowledge of administrative practices and procedures for Human Resources policies, programs, and processes
• Proficient in the use of HRIS and office technology including Microsoft Office software Demonstrated effective written and oral communication skills
• Strong interpersonal, organizational and time management skills
• Excellent information management skills and attention to detail
• Ability to collaborate effectively
• Ability to work in a fast-paced environment involving sensitive/confidential information and multiple demands

WORKING ENVIRONMENT:

• Climate controlled office
• Extensive sitting, listening and mental concentration
• Hours of work vary and may require some extended shifts to meet multiple deadlines