Human Resources Associate

The Town of Oakville’s Human Resources Department is looking for an experienced, self-motivated and solutions-oriented individual to provide specialized service, support and expertise in the administration of core Human Resources functions such as recruitment and selection, job evaluation, information management, performance management and customer service.

What can I expect to do in this role?

Reporting to the Supervisor, Talent Acquisition and HR Program Integration, the HR Associate will:

• Support hiring managers with the full-cycle recruitment process from the pre-planning stage to hire. Act as a primary point of contact for hiring managers, HR Consultants, staffing service providers and candidates for recruitment initiatives. Initiate, review and/or process employee hire, change of status and termination documents coordinating with operating departments and payroll as required.  Enter data into HR systems and run various monthly metric reports. Provide logistical, data and information management support for the job evaluation process. Maintain, track, update and accurately keep inventory of all HR call files, grievance, arbitration and collective agreement and negotiation files in a timely manner. Support the HR Consultant on various employee and labour relations matters. Provide customer service to internal and external clients (e.g. Management, staff, other municipalities and job applicants) regarding inquiries on employment, labour relations, compensation, collective agreements and human resource procedural issues. Support employee recognition programs such as the CAO Awards of Excellence and Service Awards events. Process payment of invoices and statements, coordinating with Finance as required. Maintain current knowledge of Human Resources practice and policies. Participate on special projects both in and external to the Human Resources department. Perform other duties as assigned.

How do I qualify?

The successful candidate will have a Bachelor’s degree or college diploma in Human Resources or similar area of study (i.e. Labour Relations, Business Administration, etc.) with a minimum of 3 years of recent, relevant experience working in a Human Resources department. An equivalent combination of related post-secondary education and relevant experience may be considered. Broader public sector experience is preferred as well as experience working in a unionized environment. Experience with the full-cycle recruitment process including the use of job search engines and social media is required, as is experience with corporate information and applicant tacking systems. Proficiency in Microsoft Office suite is essential.

The successful candidate will have strong customer service, interpersonal and written communication skills as well as ability to maintain the highest level of confidentiality. Strong organizational/time management skills, high attention to detail, and ability to effectively multi-task is required. Demonstrated initiative, a focus on process improvement, and an ability to work both independently as well as collaboratively with team members and stakeholders to produce innovative solutions round out the skills necessary for this role.
 

Click Competency Profile to view the competencies for this individual contributor level.

Corporate Values:

Teamwork, accountability, dedication, honesty, innovation and respect

We offer a progressive work environment that promotes a work/life balance and strives to be a great place for great people to do great things.

DATED: April 8, 2024

Applications for this position must be received at oakville.ca by no later than 11:59 pm on April 21, 2024.

We thank all applicants and advise that only those selected for an interview will be contacted.