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Form of work
SalaryHUMAN RESOURCES COORDINATOR
Permanent Full Time
JOIN US IN MAKING EXCELLENT CARE PERSONAL!
At Georgian Bay General Hospital (GBGH), our commitment to excellence sets us apart. We believe in making excellent care personal, and we're on a relentless journey to enhance the well-being of both our staff and patients. Are you ready to contribute to a healthcare legacy that makes a difference? We are on the lookout for individuals driven by purpose, eager to make a substantial impact on the lives of our patients, their families, and our dedicated staff.
THE OPPORTUNITY
Our Human Resources team is committed to providing forward thinking, collaborative solutions in an efficient and client-focused manner to the GBGH’s leadership team and our staff. To ensure that we are exceeding expectations while remain focused on the Hospital’s strategic priorities we are expanding our team! A permanent full-time opportunity to join the team as our Human Resources Coordinator is available. This opportunity requires an energetic, creative, and client-focused individual to provide administrative support to the Manager of Human Resources, Staffing and Payroll, as well as the Talent Acquisition & Workforce Planning Team.
As the first point of contact for Human Resources, you will support our most important resource, our people. In this key role to our team, you will directly impact the employee experience every day through exceptional service to all Hospital staff. As the successful candidate you will support all Human Resources functions including talent acquisition, employee relations, labour relations, recognition and engagement, payroll, benefits administration, and Human Resources systems.
Job Requirements:
- Greet all visitors to the HR department, answer questions, and triage for the appropriate staff member to assist
- Support Labour Relations by booking meetings, preparing materials for arbitration, collective bargaining as required, review of active employee listings, biannual seniority reports, biweekly probationary review reminders etc
- Preparing confidential and sensitive documents, proposals and presentations for workshops and meetings
- Entry of employee changes, demographics, employee increases etc in applicable systems biweekly
- Support benefits administration through entry of benefits into applicable systems
- Support to ensure required registrations are up to date yearly – eg. Annual Nurse Verification
- Support the payroll function, through data entry, pulling reports, preparing letters, biweekly audits etc.
- Administrative support includes preparing meeting materials, taking minutes, correspondence, and reports, learning packages as assigned
- Following accounting and purchasing procedures for the department, processing PO’s and invoices
- Providing customer service and responding to general inquiries, phone calls and emails
- Provide support with the disability process ensuring timely accurate information related to benefits and employment status to impacted individuals
- Assist with employee relations matters, including addressing inquiries, resolving conflicts, and maintaining positive employee morale
- Prepare confirmation of employment letters and confirmation of hours letters
- Stay updated on Collective Agreements, HR policies, regulations, and best practices to ensure compliance
- Provides other administrative duties for the management team as required
- Provides back up support to other members of the Human Resources team as required
The ideal candidate will possess the following key competencies, record of experience and academic preparation:
- Diploma in Human Resources Management, Business Administration, Psychology, or related field.
- Professional certification in Human Resources (e.g., HRPA, PHR, SHRM-CP) preferred.
- Knowledge or experience in healthcare administration or related field is advantageous
- One to three years of Human Resources experience and/or equivalent experience
- Experience in a unionized environment is an asset
- Experience providing committee/meeting support and minute taking
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and HRIS software
- Previous payroll related experience an asset
- Strong communication skills (written/oral) and interpersonal skills
- Strong client focus with an awareness of and sensitivity to diversity
- Ability to build relationships at all levels of the organization
- Creative problem-solver
- Excellent follow-through skills and proven ability to take initiative
- Ability to work independently and as part of a team
- Proven ability to work in a fast-paced, high-volume environment with strong multi-tasking and prioritizing abilities
- Ability to maintain a high level of confidentiality and operate with discretion in sensitive situations
- Ability to adjust work schedule to accommodate organizational needs
- Demonstrated consistent punctuality and attendance record, maintaining a high level of reliability and commitment to performing duties with efficiency and effectiveness in previous roles
- Ability to adapt to change in a fast-paced working environment
- Willingness to engage in continuing education and professional development activities
- Commitment to GBGH Values and Purpose Statement
- As a partially designated French speaking organization, French verbal and written communication skills are considered an asset in this position
HEALTH, SAFETY & WELLNESS
Join us in a culture where your well-being is a top priority. Health and safety are of utmost importance at GBGH. We're dedicated to providing a safe workplace and encourage active participation from all team members.
Hours of work are Monday through Friday 0800 to 1600hrs. At GBGH, we prioritize work-life balance, valuing our employees' well-being. Where possible can provide flexibility in working hours to accommodate a variety of schedules and support individual life commitments.
When you choose to be a part of GBGH, you're choosing a workplace that prioritizes your growth and well-being. We invest in your professional development, fostering an environment that values continuous learning and growth, ensuring your career thrives.
- Hourly rate of pay $30.57 to 33.09, plus a generous vacation allotment
- Personal Spending Account of $500.00 annually
- There will be a comprehensive and competitive benefit plan, including but not limited to extended health and dental coverage, life, paid sick days, short -term disability income protection plans
- Healthcare of Ontario Pension Plan (HOOPP), one of Canada’s largest defined benefit pension plans
- Education Fund Opportunities, Career Development and Education Sessions
- Access to Family & Employee Assistance Program
- The successful applicant will be compensated for their time in the interview process
THE HOSPITAL
Discover a rewarding career at GBGH, a dynamic 113-bed facility nestled in the heart of Midland, Ontario. Our dedicated team serves a diverse catchment area, including Midland, Penetanguishene, Township of Tiny, Township of Tay, Christian Island, Georgian Bay Township, and Springwater Township. With a population base of 55,000, surging to over 150,000 during the peak season, GBGH stands as a healthcare cornerstone for our vibrant community.
With an annual budget of approximately $80 million, a robust staff of 800 professionals, and a network of over 100 active professional staff alongside 70 regional affiliates and consulting physicians, GBGH is a vital healthcare hub. Our services span acute care, rehabilitation, complex continuing care, and Level 3 intensive care unit, with exciting plans on the horizon. We are in the early stages of expanding our capabilities, including a 2,500 sq ft expansion to our diagnostic imaging department to add MRI services for our community, a 50,000 sq ft expansion off our emergency department to offer 24 inpatient mental health beds and planning for a new state-of-the-art hospital facility. Explore the latest developments and initiatives at GBGH by visiting our website: gbgh.on.ca.
HOW TO APPLY
If you're ready to embark on a remarkable career journey with GBGH, apply now. Join us in making excellent care personal and be part of a team that is shaping the future of healthcare in our community. Please submit your application through GBGH Career Opportunities page, by February 29, 2024, at 0900hrs EST. Refer to Posting Number 24-035.
We thank all applicants for their interest in this opportunity, but please note that only those candidates selected for an interview will be contacted. Selection will be based on the skill, ability, experience, and qualifications. The Hospital reserves the right to conduct a formal interview or other applicable testing where required.
GBGH is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (‘AODA’). If you require accommodation for disability during any stage of the recruitment process, please advise the Human Resources Department. We encourage all qualified individuals to apply including visible minorities, Indigenous peoples, persons with disabilities, LGBTQ2s+ persons, and anyone else who will contribute to a diverse workplace.
