Legal Assistant

We have a lot to be proud of at Nicola Wealth. Our sophisticated financial planning, our diversified private investment funds and their exceptional performance, our 99% client retention rate and our award-winning culture, combine to position us as a national leader in wealth management. Recognized as a Best Managed Company and one of Canada’s Top Employers, we are dedicated to upholding our firm’s values through this phase of significant growth.

By bringing together smart, dedicated and supportive colleagues from diverse backgrounds, we deliver extraordinary client service in a values-driven work environment. The collaboration, creativity and entrepreneurial spirit we were founded on provides the opportunity for you to make a real impact and build a rewarding career. We are passionate about our business, our culture and investing deeply in your growth and development to build for the future. If you have this same drive, then let’s talk!

This is an exciting opportunity for a Legal Assistant to join our growing Legal, Governance and Compliance team. As a Legal Assistant you will be an integral part of our high performing Legal, Governance and Compliance team, assisting in the preparation of legal documents and supporting with a range of legal governance matters.

The location of this role will be a hybrid work schedule based in either Vancouver or Toronto.

• Assisting in prepraring and coordinating legal documents to be printed, executed, and couriered/emailed.
• Reporting, maintaining, and electronic filing of contracts and legal documentation.
• Monitoring, maintaining, and filing of corporate entities.
• Supporting the team with governance matters including corporate records, document management, shareholder and board of director related materials and drafting of basic documents.
• Maintaining corporate files and updating organizational charts for corporate entities.
• Conducting minute book maintenance for company records.
• Providing overall administrative support for the Legal, Governance & Compliance Team including monitoring legal invoices and payables, coordinating meetings, monitoring shared email inboxes, calendars and project timelines.
• Actively engaging in ongoing learning and development to continuously improve skills and knowledge.

• A minimum of 3 years of related work experience.
• Completion of a Legal Assistant or Administrative Diploma/Certificate from an accredited post-secondary institution.
• A high proficiency in MS Word, Excel, Outlook, Adobe.
• Excellent verbal and written communications skills.
• Exceptional organizational skills, attention to detail
• The ability to effectively prioritize competing tasks and priorities.
• The ability to exercise sound judgment, discretion and confidentiality.
• Must be a self-starter demonstrating a high degree of initiative.
• Must be legally eligible to work in Canada for any employer.

At Nicola Wealth, our people grow our business, delight our clients and live our values every day. Our comprehensive compensation and benefits package reflects our appreciation for this commitment. Whether it’s participating in our profit sharing and benefit programs on day one, or the opportunity to participate in our share ownership program, our people are able to go beyond a conventional salary and bonus structure. 

This position comes with a competitive base salary hiring range of $51,000 - $70,000 dependent on experience, skills, qualifications and internal equity. As part of our total rewards package, we also offer:

• Performance-based bonus.
• Quarterly profit-sharing based on business performance because we believe the more we have, the more we can share.
• You can become an owner through our corporate employee share purchase program.
• Employer RRSP contribution with no matching required.
• Paid time off for vacation, studying, and volunteerism, along with flexible personal leave days because balance is important.
• Extended health, dental and mental health coverage; Personal Wellness account.
• Flexible work arrangements.
• Professional development programs, coaching and support including internal mobility across teams and geographies.
• An award winning, inclusive, and supportive culture.
  

Please include both cover letter and resume in your application. Thank you for your interest in this position. We are an inclusive equal opportunity employer. For more information about this and other roles: nicolawealth.com/careers