Office Coordinator

JOB DESCRIPTION:

· Support bookkeeping related to accounts receivable and accounts payable, collect documentation, log and scan into QuickBooks, as well as paper copy filing and present reports for payment to the GM bi-weekly.

· Calculate, prepare and issue documents related to accounts such as bills, invoices, inventory reports, account statements and other financial statements using computerized and manual systems.

· Code, total, batch, enter, verify and reconcile transactions such as accounts payable and receivable, payroll, purchase orders, cheques, invoices, cheque requisitions, and bank statements in a ledger or computer system.

· Compile budget data and documents based on estimated revenues and expenses and previous budgets.

· Prepare period or cost statements or reports.

· Develop and maintain a robust database of labour resources.

· Support the Estimation Department typing quotes, confirming the costs of materials, overhead and other expenses based on estimates, quotations, and price lists.

· Respond to customer inquiries, maintain good customer relations, and facilitate solving customer problems.

· Perform related clerical duties, such as word processing, maintaining filing and record systems, faxing and photocopying.

· Perform launch project tasks including open a project file, ensure all paperwork and required documentation is assembled, send to insurance and client as needed.

· Meet deadlines and understand the importance of project milestones.

· Adhere to the Impact Code of Conduct and policies and procedures.

· Do monthly meetings with manager to provide updates on projects and work in progress.

· Ad hoc duties as required.

SPECIFIC SKILLS:

· Strong organizational skills – keep accurate digital records of work completed and in progress.

· Self-Management - schedule and organize your work priorities and duties in the context of time, and manage and develop strong relationships with peers, stakeholders and supervisors.

· Team player building a positive, productive, and safe workplace. Focus external interactions to being an ambassador for Impact Drywall.

· Crisp, clear, and regular communication.

· Problem solving and conflict resolution. In that context the coordinator needs to solve problems proactively and resolve differences and challenges before they escalate.

· Computer skills: Adept at working with MSWord and Excel, and basic knowledge of developing and maintaining documents in OneDrive and SharePoint.

· QuickBooks experience an asset.

Job Type: Full-time

Salary: Up to $45,000.00 per year

Benefits:

• Extended health care

Flexible Language Requirement:

• French not required

Education:

• Secondary School (preferred)

Language:

• English (preferred)

Work Location: In person