Office Manager

Work setting

• Consulting firm

Responsibilities

Tasks

• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Resolve conflict situations
• Type and proofread correspondence, forms and other documents
• Sort, process and verify applications, receipts and other documents
• Provide general information to clients and the public
• Perform basic bookkeeping tasks
• Work with minimal supervision
• Receive and forward telephone or electronic enquiries
• Process incoming and outgoing mail manually or electronically
• Prepare invoices and bank deposits
• Photocopy and collate documents for distribution, mailing and filing
• Provide customer service
• Order office supplies and maintain inventory

Experience and specialization

Computer and technology knowledge

• Electronic mail
• Adobe Photoshop
• Social Media
• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word

Area of work experience

• Marketing
• Immigration

Area of specialization

• Public relations

Additional information

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail

Personal suitability

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Ability to multitask
• Time management
• Team player

Benefits

Health benefits

• Health care plan

Financial benefits

• Commission

Other benefits

• Free parking available
• Learning/training paid by employer