Office Manager / Part-Time

Adecco is currently recruiting for a Part-Time Office Manager position at a leading Canadian firm, situated in Calgary, AB. As the Office Manager, you will be responsible for overseeing day-to-day office administration and facility management tasks. Serving as the company's problem solver, you will adeptly handle various team needs, from coordinating travel plans to setting up workstations and even organizing large-scale events. If you are a dynamic professional comfortable with multitasking, possess extensive experience in diverse administrative functions, and thrive on the challenges of supporting a bustling office environment, this opportunity could be an ideal match for you. Apply now to join our team!

• Location: Calgary, AB
• Shifts: Monday to Friday | 10 am – 2 pm
• Job type: Part -Time | Temporary to Permanent 

• Implement and optimize office systems, layouts, and equipment procurement
• Streamline administrative procedures to enhance efficiency
• Manage office credit card usage in accordance with policy
• Coordinate purchasing processes and ensure compliance with policies
• Communicate with suppliers and manage invoicing and payment processes
• Handle staff reimbursements and maintain accurate documentation

• Manage relationships with travel and insurance providers
• Assist in planning and executing company events and functions
• Coordinate travel arrangements for staff and external visitors
• Ensure smooth operations for out-of-town guests and visitors
• Maintain awareness of office occupancy and visitor schedules

• Manage relationships with vendors, service providers, and landlord
• Assist in contract and price negotiations with vendors
• Coordinate maintenance of office facilities and equipment
• Manage office moves or changes as needed
• Ensure cleanliness and organization of office and café area
• Coordinate office functions and events, including catering and logistics

• Partner with HR to ensure compliance with office policies and health and safety regulations
• Support HR in identifying and remedying office hazards and issues
• Perform miscellaneous tasks as required

• Sound experience in office administration, facilities management, and supervision
• Knowledge of office management responsibilities, systems, and procedures
• Familiarity with office and accounting processes and systems (e.g., MYOB, Microsoft Office)
• Proficiency in various computer packages and adaptability to new software
• Excellent communication, negotiation, and prioritization skills
• Strong attention to detail, timeliness, and multitasking abilities
• Self-motivated with high energy levels and a team-focused attitude
• Ability to work independently, prioritize workload, and meet deadlines
• Discretion when handling confidential and sensitive information
• Legal eligibility to work and reside in Canada