Project Coordinator, Space Management

General Accountability

Key Job Functions

• .Works with the TTC client department/project team to understand business requirements, determine efficient/optimal space location and utilization
• Determines optimal space and location, works with others (e.g. Development Coordinators within section, HR, Communication, Change Management, Information Management and IT) to secure space/location in conjunction with section leadership, client department, and other parties as necessary for Modern TO
• Ensures that the client’s needs and requirements are addressed in conjunction with the project team and confirms project concept and scope of work
• Works with the client group to modify existing space requirements to be accommodated as part of the consolidation process
• Informs ModernTO process of the spatial requirements of each group including storage, equipment, adjacencies and ensure fulfillment of the requirements
• Prepares scope definition sign-off documentation and manages sign-off processes with user groups and other related departments, including review and coordination of responses and/or corrective actions required arising from comments, to the satisfaction of all required stakeholders
• Coordinates and monitors the design process from the preliminary design phase through the detailed design phase, including procurement
• Coordinates in-house and consultant design assignments and monitors performance against established Terms of Reference (ToR)/Scope of Work (SOW)
• Assists in the relocation process as required
• Assists in addressing all residual landlord matters in TTC after relocation, including disposal of surplus furniture and equipment as required
• Demonstrates behaviours that support diversity, inclusion, and a respectful work and service environment that is free from discrimination and harassment. Helps to remove barriers and accommodate employees and customers (within their area of responsibility) in accordance with TTC’s commitments and obligations under the Ontario Human Rights Code (OHRC) and related orders, the Accessibility for Ontarians with Disabilities Act (AODA), and TTC’s policies

Skills

Education and Experience

• Completion of a college diploma or university degree in a related discipline (i.e. Architecture, Engineering, Planning, Property/Real Estate), combined with extensive experience in the fields of real estate, construction, project management, or a combination of education, training and experience deemed to be equivalent
• Architect, Professional Engineer, Registered Professional Planner, and Project Management Professional licenses/certifications are assets

Additional Requirements

• Comprehensive knowledge of current construction/renovation/interior design principles and practices, as related to office and industrial space construction/renovations/modifications
• Comprehensive knowledge of property, permits and approvals, including options for the use/disposition of properties, leasing, etc
• Comprehensive knowledge of the Building Code, contract administration, construction inspection, and knowledge of the Construction Act
• Comprehensive knowledge of corporate space management and project management principles and practices, including conceptual planning and all phases of design
• Familiarity with project management information systems and reporting, as it relates to control of scope, scheduling, and cost
• Sound judgement, highly developed organizational, time management, interpersonal, oral and written communication, analytical, and problem solving skills
• Demonstrated ability to work with multi-disciplined teams, deal with complex issues, and maintain effective working relationships
• Demonstrated ability to motivate, influence and obtain cooperation from a diverse group of internal and external project stakeholders to achieve the goals and objectives of the project
• Proficiency in the use of computer software applications related to the work (Microsoft Office and Excel)
• Must have or rapidly acquire a comprehensive knowledge of the Ontario Human Rights Code and Related Orders, including disability accommodation and accessibility requirements pertaining to passengers and employees