Reception/Administrative Assistant

Job Title: Administrative Assistant for Busy Midwifery Practice

Location: Collingwood, ON Job Type: 30-40hrs/week, flexibility available, wage $22-25/hr for a one year term with potential to extend

About Us: We are a thriving midwifery practice dedicated to providing exceptional care and support to expectant parents and families. Our team of skilled midwives is committed to delivering personalized, compassionate, and holistic care throughout the pregnancy and childbirth journey. We are seeking a dynamic Administrative Assistant to join our team and play a pivotal role in ensuring the smooth operation of our practice.

Position Overview: As an Administrative Assistant at our busy midwifery practice, you will be responsible for a wide range of essential tasks to support our team of midwives and ensure the highest level of care for our clients. This role offers a unique opportunity to contribute to the well-being of expectant parents and their families while working in a dynamic and collaborative environment.

Key Responsibilities:

• General Reception Duties: Greet and assist clients, answer phone calls, and provide a warm and welcoming environment for all visitors. Will also be required to efficiently manage appointment scheduling, ensuring accurate coordination of midwife availability and client preferences.
• Supporting Midwives: Assist midwives with administrative tasks, such as preparing client files, updating records, and organizing documents.
• Stocking Room Supplies: Monitor and replenish essential supplies in consultation rooms, birthing suites, and common areas.
• Sterilize Birth Pools and Breast Pumps: Maintain a clean and hygienic environment by regularly sterilizing birth pools and breast pumps.
• Scanning, Filing, Faxing, and Processing Medical Records: Handle sensitive medical records in a confidential and organized manner, including electronic and paper documents.
• Bookkeeping: Assist with basic bookkeeping tasks, such as expense tracking, invoicing, and reconciling accounts.

Qualifications:

• High school diploma or equivalent; additional education or relevant certifications a plus.
• Previous experience in a medical or healthcare administrative role is preferred
• Strong organizational skills with great attention to detail.
• Proficiency in using electronic medical records
• Excellent communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information discreetly.
• Comfortable with basic bookkeeping tasks.
• Positive attitude, strong work ethic, and a passion for helping others.

If you are a motivated and organized individual with a passion for supporting expectant mothers and want to be part of our dedicated team, we encourage you to apply! Please submit your resume and a cover letter detailing your relevant experience and explaining why you are an ideal candidate for this role to midwivesnottawasagapartners@gmail.com. We look forward to hearing from you and potentially welcoming you to our growing midwifery practice.

Job Type: Full-time

Salary: $22.00-$25.00 per hour

Benefits:

• Casual dress
• Company events
• On-site parking

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Collingwood, ON L9Y 5P1: reliably commute or plan to relocate before starting work (required)

Education:

• Secondary School (preferred)

Experience:

• Front desk: 1 year (preferred)
• Administrative experience: 1 year (preferred)

Language:

• English (required)

Work Location: In person

Expected start date: 2024-04-15