Receptionist/Administrative Assistant

Administrative Assistant Responsibilities:

• Facilitate smooth communications between the Executive and Office managers, Bookkeeper, Nurses, Physicians and co-workers and between the Executive and external parties such as vendors, customers, and the public.
• Liaison & support to other employees as required

Handle confidential information.

• Maintain the security of the executive’s records and files.
• Perform tasks using independent judgment and discretion; e.g., preparing documents and presentation materials; screening and responding to incoming correspondence, inquiries, and phone calls; drafting letters; arranging and attending meetings; taking and distributing minutes
• Managing calendar/appointments/meetings
• Leading and coordinating multiple events from planning to execution.
• Order office supplies and maintain levels of supply when needed.
• Create presentations and other working documents for the President.
• Coordinate courier and shipments, as required.
• Deliver and pick up business related supplies in the local geographic area
• Work with executive administrative team to create spreadsheets, presentation information and business organizational tasks.
• Prepare the conference room for presentations and staff meetings.
• Other administrative tasks, as requested.

Personal Assistant responsibilities:

• Manage the Executive’s schedules.
• Working with the Executive in facilitating day to day tasks.
• Assistance with personal needs such as running errands, taking vehicles for maintenance, purchasing supplies, refreshments, gifts etc.
• Driving for deliveries and to appointments and airport.

Light Computer and Office Maintenance responsibilities:

• Light repairs and maintenance- Changing light bulbs, minor repairs to office furniture, etc.
• Windows updates
• Printer and network troubleshooting and install, etc.
• Moving files and boxes to and from storageDuties:

- Greet and welcome patients, visitors, and clients in a friendly and professional manner
- Answer phone calls, take messages, and direct calls to the appropriate person or department
- Schedule appointments and manage the office calendar
- Maintain patient records and update information as necessary
- Assist with billing and insurance claims processing
- Handle incoming and outgoing mail and packages
- Perform general administrative tasks such as filing, scanning, and data entry
- Provide support to other staff members as needed

Experience:
- Previous experience as a receptionist or administrative assistant is preferred
- Familiarity with medical or dental office procedures is a plus
- Proficiency in using Google Suite (Gmail, Google Docs, Google Sheets) or similar software is required
- Excellent communication skills, both verbal and written
- Strong organizational skills and attention to detail
- Ability to multitask and prioritize tasks effectively
- Professional demeanor and customer service-oriented mindset

This position offers an opportunity to work in a fast-paced medical or dental office environment. The Receptionist/Administrative Assistant will play a crucial role in ensuring smooth operations and providing exceptional customer service to patients and clients. If you are a motivated individual with excellent organizational skills and a passion for helping others, we encourage you to apply.

Job Types: Full-time, Part-time

Salary: $18.00-$22.00 per hour

Benefits:

• Casual dress
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Store discount
• Vision care

Schedule:

• Monday to Friday
• Weekends as needed

Education:

• DCS / DEC (required)

Experience:

• Front desk: 1 year (required)
• Administrative experience: 1 year (required)
• Medical office: 1 year (required)

Language:

• English (required)
• French (preferred)

Work Location: In person