Receptionist/Administrative Assistant

About us

HomeLife Frontier Realty is a well established real estate brokerage with 15+ years of operating history in the Greater Toronto Area. We currently operates from two locations in Thornhill and Richmond Hill, and we proudly employ a team of more than 350 active real estate professionals, supported by 12 dedicated staff members.

We are actively seeking a friendly, diligent, self-motivated, and responsible individual who can thrive under pressure. The ideal candidate should be a quick learner with excellent interpersonal and organizational skills, along with strong verbal and written communication abilities. Prior experience in the real estate industry and proficiency in related software, such as BrokerBay, MLS, and Google Docs (Words & Excel), would be considered an asset.

We are currently looking for a friendly, diligent, self-motivated and responsible individual who can manage to work well under pressure. The ideal candidate will be a quick learner who possesses great interpersonal and well-organizational skills with strong verbal and written communication skills. Prior real estate experience and knowledge of related software such as BrokerBay, MLS and Google Docs (Words & Excel) would be an asset.

JOIN US TODAY and seize the opportunity to become a key contributor to the growth and expansion of HomeLife Frontier Realty's future!

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** Please note that only individuals who successfully complete the verbal phone screen assessment and meet the qualifications will be contacted for further consideration. HomeLife Frontier Realty will NOT accept inquiries regarding interviews by phone.**

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HOURS OF WORK

• Every Friday from from 4 PM - 9 PM or 5 PM - 9 PM.
• One or two shifts from Mon - Thurs: 4 PM - 9 PM or 5 PM - 9 PM and/or Weekends: 10 AM - 5 PM

You must work every Friday evening shift (4 PM - 9 PM or 5 PM - 9 PM), and one or two evening shifts from Monday to Thursday. You can also choose to work one weekend shift (10 AM - 5 PM), but Friday evenings are mandatory.

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LOCATION

• Thornhill (Head Office) : 7620 Yonge Street Unit #400, Thornhill, ON L4J 1V9
• Richmond Hill : 10909 Yonge Street Unit #208, Richmond Hill, ON L4C 3E3

This role requires physical presence at the office for work purposes.

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RESPONSIBILITY

• Greeting and directing office visitors
• Performing day-to-day office operations and related tasks professionally
• Booking and confirming appointments
• Handling and promptly responding to incoming calls and emails
• Ensuring successful execution of appointments and meetings through follow-up actions
• Uploading listings
• Data entry, including document collection and filing
• Providing support by preparing real estate forms and documents
• Receiving, sorting, and distributing incoming and outgoing mail
• Operating office equipment such as photocopiers, printers, and computers
• Ensuring compliance with company and regulatory guidelines for exceptional customer care
• Maintaining a safe and clean working environment
• Monitoring and restocking the office pantry
• Participating in training sessions to enhance administrative skills in the real estate industry
• Facilitating communication between managers and staff members
• Supporting team continuity by documenting actions, irregularities, and ongoing needs
• Fulfilling other duties as assigned by managers and office administrators

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QUALIFICATION & SKILLS

• Not currently affiliated with another brokerage (We do not hire individuals with a real estate license for this role)
• High school diploma or equivalent
• Availability for evening and weekend shifts
• Exceptional verbal and written communication skills
• Strong organizational abilities
• Outstanding customer service skills
• Excellent typing skills with minimal errors
• Experience with multi-line phone systems
• Ability to quickly adapt to industry-specific software
• Effective multitasking and deadline management
• Ability to maintain confidentiality
• Capability to work independently and collaboratively within a team
• Preferred: Prior real estate experience and proficiency in programs like BrokerBay, MLS, Google Docs, and Sheets

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Wage details will be discussed during the interview and will be based on the level of experience and qualifications.

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** Please note that only individuals who successfully complete the verbal phone screen assessment and meet the qualifications will be contacted for further consideration. HomeLife Frontier Realty will NOT accept inquiries regarding interviews by phone. **

Job Type: Part-time

Salary: $16.55-$18.00 per hour

Expected hours: 10 – 22 per week

Benefits:

• On-site parking

Flexible Language Requirement:

• French not required

Schedule:

• Evening shift
• Weekends as needed

Supplemental pay types:

• Overtime pay

Application question(s):

• Will you be able to reliably commute to 10909 Yonge Street, Richmond Hill for this job?
• Will you be able to reliably commute to 7620 Yonge Street, Thornhill for this job?
• Please provide your availability, including specific days and times. (ex. Mon: 9 AM - 9 PM, Wed: 3 PM - 9 PM, Fri: 5PM-9PM, Sat: 10 AM - 5 PM)
• Do you have proficiency in speaking and/or understanding any other languages?

Education:

• Secondary School (preferred)

Experience:

• Receptionist/Administrative Assistant: 1 year (preferred)

Ability to Commute:

• Thornhill, ON L4J 1V9 (preferred)

Work Location: In person