Service Writer / Advisor, Contract

SERVICE WRITER / ADVISOR, Contract

LOCATION:Calgary, AB

WORK ENVIRONMENT: Shop, Office & Customer Facilities

TYPE:Contract; 6+ months (Monday-Friday)

SUMMARY:

The Service Writer will be focused on providing administrative support to the Service department, liaising with internal and external customers and ensuring the department runs efficiently on a day-to-day basis.

ABOUT YOU:

• Strong administration and attention to detail skills
• Superior customer service and communication skills, verbal and written
• Ability to work within a fast-paced environment
• Ability to organize, multitask and plan work efficiently
• Proactive approach to work with the ability to plan and execute work independently
• Proficient with repair order programs and MS Office (Outlook, Excel)
• Solutions provide with strong problem-solving skills
• Positive and collaborative attitude

POSITION REQUIREMENTS/QUALIFICATIONS:

• Highschool Diploma, GED or equivalent is required, a Diploma in Business administration is an asset
• Valid driver’s license with a clean
• 3+ years’ experience in a Service Writer role or related administrative/ customer service position
• Experience preparing quotes and opening/ closing work orders
• Experience with MS Office Suite, with a focus on Microsoft Word, Excel and Outlook
• Mechanical aptitude or previous exposure to a heavy equipment work environment is an asset

POSITION RESPONSIBILITIES:

• Manage customer relations for the service department by receiving phone calls and emails and following up with customers to provide status updates
• Open and close work orders in alignment with internal procedure timelines
• Prepare quotes
• Edit and update all work orders to ensure 100% capture of all billable items
• Provide unit history to the service department for incoming repairs
• Assist with Shop scheduling to ensure optimal efficiency and customer service
• Work with factory representatives to ensure customer downtime is minimized
• Conduct shop walkthrough’s with Service Manager to capture real time status updates
• Prepare and submit bi-weekly Payroll reports
• Work with the accounting department to ensure customer accounts are in good standing
• Ensure on-time billing for all customers
• Maintain MTO files and ensure all documentation is in compliance
• Process warranty claims
• Resolve and/or escalate customer concerns and maintain positive customer relations
• Assist with Parts department as required
• Completed additional tasks as assigned

SAFETY DUTIES & RESPONSIBILITIES

• Employees must:
• Work in compliance with the appropriate safety legislation/regulations/safety policies
• Report any known workplace hazard or safety violations
• Cooperate with their workplace’s Safety Committee or health and safety representative
• Use any safety equipment, protective devices or clothing required
• Not remove or make ineffective any protective device required by the Company or by the regulations.

OTHER DETAILS

Supervision of Others:

• N/A

Travel Expectations:

• 2% - 5% primarily locally

Physical Demand:

• Frequently required to remain in a stationary position
• Frequently required to work using fine motor control

Mental Demand:

• Frequently required to multitask two to three tasks
• Frequently required to work using close visual attention

WHY WORK AT JJE?

• Talented, dedicated and passionate team to work with
• Exceptional best-in-class products and service offerings for our customers
• Market-competitive compensation package with annual increase opportunities
• Robust Group Benefits that are 100% paid for by the Company – inclusive of Health, Dental, Life, Disability and Travel coverage
• Paid Personal Days
• Charitable Giving Program
• Educational Scholarship Program
• Tuition Reimbursement
• Employee & Family Assistance Program (EAP)
• Employer Matching Retirement Savings Plan
• Federally recognized as a certified Employment Equity organization
• Member of multiple provincial safety programs and COR certified
• Our Core People Values: Leadership, Customer Excellence, Integrity, Inspiration, Teamwork, Innovation and Ambition

WHO WE ARE:

As the leading distributor of public works equipment, Joe Johnson Equipment (JJE) provides mobile infrastructure- maintenance equipment to municipalities and contractors across Canada and the US. Through our branch network, we sell, rent, lease, service and support vacuum trucks, refuse & recycling collection vehicles, street sweepers, sewer cleaners, and inspection cameras.

JJE is a dynamic and growing organization, focused on maintaining an “employer of choice” culture. We have a stable, team-based, and collaborative work environment that drives our organization to be best-in-class within our industry. We offer opportunities across Canada and the U.S. and are committed to providing challenging and rewarding career paths for our employees. JJE provides very competitive compensation packages, robust group benefits and an opportunity to grow professionally.

JJE is a proud subsidiary of Federal Signal Corporation.

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If you are looking for a new opportunity, then we at Joe Johnson Equipment welcome your application. We encourage applications from all qualified persons, however only those who are being considered for the position will be contacted.

If you are contacted for an interview and require any accommodation, please notify HR in advance and we will provide applicable accommodation.

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