Special Events Assistant

Special Events Assistant

(Posting #2024.17S)

Department: Community Services

Division: Cultural Services

Status: Seasonal (May 1 – December 31, 2024)

Hours of Work: Up to 30 hours per week

Number of Positions: 1

Hourly Wage: $20.00 per hour

Date Posted: March 4, 2024

Date Closing: March 18, 2024

Come work with us!

Employment with the Town of Georgina offers an opportunity to make a positive difference in our community. We are a progressive, forward-thinking organization focused on continuous improvement, innovation and providing exceptional customer service. We offer a collaborative team environment and an excellent place to take charge of your career.

Position Purpose

To be the first point of contact and liaison for Special Events and to provide assistance to Special Events Services. For full details, please see attached job description.

Minimum Qualifications

• High school diploma or equivalent. Post secondary in recreation/event management an asset;
• Previous experience in a municipal recreation environment with experience in Database Management/Administration along with fully functional computer skills utilizing various programs with a preference for Microsoft Office;
• Valid Ontario Class G Driver’s License;
• Valid Drivers Abstract, deemed as satisfactory by the Town;

How to apply

Qualified applicants are invited to submit a resume and cover letter, identifying the Job Title and Job ID#. Please apply by visiting the www.georgina.ca/careers no later than 11:59 pm on the closing date. The assessment process may include a practical test and/or interview.

Committed to diversity and a barrier-free environment

The Town of Georgina is an equal opportunity employer committed to inclusive, barrier-free recruitment and selection processes and work environments. We encourage applications from people with disabilities and will accommodate the needs of applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment and selection process. Please advise the Human Resources Team if you require an accommodation(s) and we will work with you to meet your needs throughout any stage of the process. Please be advised that this information will be treated in a confidential manner.

We thank all candidates for their interest, however only those being considered will be contacted.

Personal information collected will be used in accordance with the Municipal Freedom of Information and Protection of Privacy Act for the purpose of candidate selection. Further information concerning the collection of personal information should be directed to the Human Resources Manager, Town of Georgina, 26557 Civic Centre Road, Keswick, ON L4P 3G1 (905) 476-4301

JOB DESCRIPTION

Title: Special Events Assistant

Position #: SE 43

Department: Community Services

Division: Client and Cultural Services

Reports To: Sponsorship and Special Events Supervisor

Employee Group: Seasonal

Direct Reports: None

Indirect Reports: None

Position Summary

To be the first point of contact and liaison for Special Events and to provide assistance to Special Events Services.

Responsibilities

• Receive third party special event requests and carry out the process to verify the third party connects with all required departments and agencies to achieve a successful and compliant event.
• Monitor special event applications and processes to ensure valid, up to date and competitive information is being supplied.
• Assists with scheduling and administration of large events.
• Ensures all applicable departments are connected with special event applicants and coordinates specific and annual meetings
• Maintains annual event schedule
• Provides support to The Link, Georgina Pioneer Village and Stephen Leacock Theatre when needed.
• Assists with data compilation, database administration and surveys for trend analysis as required.
• Review stats and provide recommendations for revenue generation
• Work with communications for website updates, social media, press releases etc.
• May be required to attend Special Events on behalf of the Department and/or assist with set up etc.

The foregoing is intended to outline the general description of the duties and responsibilities for this position. It is not intended nor should it be interpreted as a complete description. The Town of Georgina reserves the right to amend this position description at any time provided that such change does not represent a substantive change in the purpose or essential nature of the position.

Minimum Qualifications

• High school diploma or equivalent. Post secondary in recreation/event management an asset.
• Previous experience in a municipal recreation environment with experience in Database Management/Administration along with fully functional computer skills utilizing various programs with a preference for Microsoft Office.
• Strong verbal and written communication skills to deal effectively with the public, organizations/agencies/user groups.
• Ability to prioritize work and to work under pressure to meet deadlines.
• Valid Ontario Class G Driver’s License.
• Valid Drivers Abstract, deemed as satisfactory by the Town;