AddressReq ID: 147542
Company: Nova Scotia Health
Location: Eastern Zone, Cape Breton Regional Hospital
Department: FMS Environmental Services CBR/GB/NW/TNM
Type of Employment: PermanentHourly FT (100% FTE) x 1 position(s)
Status: CUPEAdmin Professionals Position
Posting Closing Date: 20-Jan-23
Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators and creative thinkers today.
Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there's a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with an Nova Scotia Health role means you'll have the time to explore, discover, and participate in that coveted Atlantic lifestyle. Visit us today and check out www.novascotia.com to see why more people from across the globe are moving here.
About the Opportunity
Reporting to the specified Unit Manager, the Staffing Clerk organizes staffing requirements as determined by the Environmental Services Department and ensures the reporting of time worked related duties and clerical functions. Other duties may include:
Inputs and maintains the time reporting system and its many processes in relation to departmental staffing.
Inputs schedules into Human Resource Information System (HRIS) as required.
Update employee rotations/schedules in a timely fashion to ensure accuracy in relation to smoothing.
Checks bi-weekly time reports to confirm accuracy and makes required adjustments to reporting time in consultation with Department manager.
Monitors staffing requirements on a daily basis and provides relief as required in consultation with Unit Managers.
Records information such as employee preferences on Human Resource Information System (HRIS).
Calculates and maintains record of charge nurse pay, stand by, and determines the number of hours to be paid for such. (Overtime authorized by the Unit Manager).
Initiates change forms.
Applies collective agreements as they relate to payroll/staffing and pay stubs.
Demonstrates resourcefulness in the use of hospital equipment and supplies as it relates to cost awareness.
Aware of policies and procedures pertinent to his/her responsibilities.
Practices safety awareness in all work habits and reports any possible safety hazards.
Other related duties as designated by immediate supervisor.
About You
We would love to hear from you if you have the following:
- One year secretarial or business program or equivalent previous related clerical/secretarial experience
- Minimum of one year experience in a clerical position
- Demonstrated knowledge of pertinent collective agreements as they relate to staff scheduling.
- Demonstrated knowledge of computerized payroll, daily time input or accounting systems.
- Demonstrated proficiency in word processing, database & spreadsheet software programs.
- Competencies in other languages an asset, French preferred
Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.
Hours
- Permanent, full-time position; 70 hours bi-weekly
Compensation and Incentives
$21.73 - $24.31 Hourly
Successful candidates may be eligible for our benefits package which includes health, dental, travel, long-term disability, and life insurance coverage as well as a defined benefit pension plan.
Once You've Applied
Thank you for your interest in this position. Only those applicants selected for an interview will be contacted. Some opportunities may be eligible for our Employee Referral Program. If a Nova Scotia Health employee refers a candidate who is not working for the organization and the candidate is hired, the employee who made the referral may be eligible to earn up to $1000. For more details and instructions, please visit Recruitment - Incentives
This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.
As per the COVID-19 Mandatory Vaccination Protocol in High-Risk Settings, Nova Scotia Health requires all team members to be fully vaccinated by November 30th, 2021.
Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.
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