Address
Form of work
SalaryPosting Number: 2324-165 Date: April 3, 2024
To: Members of CUPE and External Applicants
Anticipated Start Date: Immediately
Position:1.0 FTE Secretary (10 Month)
Job Description: Attached
Location: Robert Moore School
Hours of work: Monday to Friday, 35 hours per week
Rate of pay: $28.91 as per CUPE Collective Agreement
Applications from CUPE members will be considered in the following order:
1. Permanent full-time and part-time members
2. Casual CUPE staff with the qualifications, skills and abilities for the
position and external applicants
Application Requirements:
1. Permanent Full-Time & Part-Time CUPE members: Apply in writing, referencing the posting number.
Include your cover letter, resume and Reference Authorization Form including two references (one of
which must be from a current or recent supervisor.
2. Casual CUPE Staff & External: Apply in writing referencing the posting number. Include your cover letter,
resume, Non-teaching application form and Reference Authorization Form including two references (one
of which must be from a current or recent supervisor) to:
Human Resources Department
Rainy River District School Board
522 Second Street East
Fort Frances, ON P9A 1N4
Fax: (807) 274-1950
Email: humanresources@rrdsb.com
Accommodation in the recruitment process is available upon request for applicants with disabilities.
For further clarification or questions please contact
Char Bliss or Shane Beckett, Principals at Robert Moore School, (807) 274-9818
Closing Date: Wednesday, April 10, 2024 at 4:00 PM
Rainy River District School Board
Fort Frances, Ontario
JOB DESCRIPTION
DATE: June 2006
POSITION: School Secretary (Former Secretary II and Secretary III)
EMPLOYEE GROUP: CUPE (Canadian Union of Public Employees)
LOCATION: All Schools
- Grade 12 diploma
- Work experience in a secretarial and clerical position
- Ability to work with integrated software packages
- Ability to use discretion and sensitivity to treat all office matters and information in a
- Ability to initiate, organize, and complete work assignments with minimum supervision
Position Summary:
The School Secretary will provide secretarial and clerical services as directed by the Principal of
the school or their designate.
Responsible to:
The School Secretary is responsible to the Principal of the School
Specific Duties:
- general reception and telephone duties
- handle inquiries and direct to appropriate staff and/or location
- correspondence - letters, faxes, e-mail, newsletters, and other correspondence as required by
- generate/distribute/file forms, reports, student reports (suspension letters, violent incident
- contact parents re: emergency situations (illness, injury, school closures)
- schedule and book use of school facilities
- may be required to coordinate office responsibilities
- public address system duties (opening, messages)
Student Data:
- maintain current and accurate student information using the PowerSchool database for
- prepare material for registration and carry out student registration (school handbook, student
- collect student information (birth certificates, health card, immunization records)
- provide transportation department with required student data
- schedule parent interviews as required
- OSR management
- carry out Safe Arrival policy as required
- compile and post lists of students with “emergency” medical needs
- assist with preparation/distribution of student assessment materials (exams, EQAO materials)
- maintain and prepare transcripts
- prepare all materials required for student graduation
Financial Functions:
- maintain current/accurate information using SDS database
- maintain purchase order records
- order office supplies and maintain office inventory
- receive and check all deliveries checking packing slips for accuracy
- maintain petty cash fund
- school generated funds - collect and manage monies generated by fund raising campaigns
- banking - count and prepare monies for deposit
- ensure accurate financial records are kept and are on file
Reports:
- complete all required reports as requested and specifically:
MET reports
Oct/March statistical reports
Enrollment/registration/attendance reports
Board required reports
Additional:
- may be required to schedule vacations and supply secretaries
- recording and issuing of security codes and school keys
- maintain staff attendance records/ may be required to arrange for substitutes
- sorting/distributing ingoing and outgoing mail
- facilitate scheduling and assist with school events (photos, programs, tickets, clinics)
Conditions of Employment:
- Rainy River District School Board Policies and Procedures
- Rainy River District CUPE Local 65 Collective Agreement
