Administrative Accounting Coordinator

Are you a dynamic, detail-oriented person looking to make an impact in your local community? We are seeking a highly organized and versatile Part Time Administrative and Accounting Coordinatorto join our team at The Kids First Family Centre.

This position is truly a lynch-pin in the day-to-day operations of the Centre with responsibilities including managing administrative tasks, ensuring the accuracy of our financial records, fostering effective communication and connecting with the local community for our Programmer team. If you thrive in a rewarding, and team-centered environment and possess a keen eye for detail, we invite you to apply and become an essential part of our team here at Kids First Family Centre.

We welcome applicants who can fulfill part-time working hours! This means we can accomodate a FLEXIBLE (fixed week over week) schedule for the successful candidate. Please provide your availability throughout a work week (Monday-Friday) during the application portion.

Job Description:

In the role of Administrative and Accounting Coordinator, you will be responsible for AR/AP functions as well as payroll processing as well as general office administration duties including reception, scheduling, and communications. We thrive as an organization by working together to create fun, interactive, educational, and supportive environments for our clients and we want someone who can assist our team with those deliverables at the Centre in Fort Macleod.

Accounting and Payroll Responsibilities (~25%)

• Process accounts payable and accounts receivable transactions accurately and in a timely manner
• Assist the Executive Director in preparation of monthly Financial/Budget/Account reports to the Board of Directors
• Ensure compliance with accounting policies and procedures
• Develop safeguards, processes, policies, and procedures with assistance from the Executive Director and designated third party accounting firm
• Coordinate and process initial payroll processing, ensuring accuracy and adherence to relevant legislation and internal policies
• Process payroll inquires from the Executive Director
• Maintain accurate and organized financial and administrative records
• Assist in the preparation of documents for audits and compliance purposes

Administrative Responsibilities (~75%)

• Provide general administrative support to the office including filing, electronic data entry, and maintaining supplies
• Assist in the organization and scheduling of meetings, appointment, and travel arrangements for Programmers and the Executive Director
• Act as the first point of contact (phone or in-person) for visitors to the Centre during working hours
• Manage reception duties with professionalism
• Open and close the Centre safely and in accordance with designated procedures in coordination with the Executive Director and Programming team
• Manage external communications including emails, phone calls, and correspondence with Kids First Family Centre Spokes, clients, vendors and the general public
• Collaborate with team members to ensure effective internal and external weekly communications within the community of Fort Macleod and surrounding areas
• Support programmers in the Centre including but not limited to assisting with programs, scheduling, communication, set up, clean up, working with the public, coordinating vendors, etc.
• Provide administrative support to the Executive Director including answering phones, scheduling, document preparation, taking descriptive meeting minutes, internal and external communications.

Qualifications

• Diploma in Business Administration, Accounting or a related field is required or 3 years of proven working experience in this industry
• Proven experience in administrative roles with exposure to accounting responsibilities (AR/AP, Payroll, etc.)
• Proficiency in relevant software including the Microsoft Office Suite
• Strong organizational and multitasking abilities
• Excellent communication skills
• Excellent interpersonal skills including the ability to effectively communicate with caregivers and youth

Why Join Our Team?

The Kids First Family Centre is a not-for-profit, grass roots organization that has been supporting families and youth in the Fort Macleod area for over 24 years! Our mission is to provide programs and support to ensure the healthy growth of children and families. We provide a variety of programs (We support ages 0-18, Indigenous, Families and Caregivers) and are always looking for new and existing ways to support the community. We are a dynamic and energetic team looking for a team member to support our continued growth within the Alberta Provincial Resource Network!

Job Type: Part-time

Salary: $22.00-$26.00 per hour

Expected hours: 30 per week

Benefits:

• Dental care
• Extended health care
• Flexible schedule
• On-site parking
• Vision care

Schedule:

• Day shift

Application question(s):

• Are you able to work in Fort Macleod, AB to fulfill this part-time role? Please answer YES or NO.
• Can you please provide your availability throughout the week (Monday-Friday) in which you could work PART-TIME Hours at Kids First Family Centre? Please detail days and times in your response.

Experience:

• Administrative Accounting: 3 years (preferred)
• Office Administration: 1 year (preferred)

Work Location: In person