Account Payable Coordinator

THE ROLE

Reporting to the Accounts Payable Lead, the Accounts Payable Coordinator is accountable for processing and following-up on accounts payable for Composite Technologies division in accordance with established policies and procedures.

DUTIES AND RESPONSIBILITIES

• Reviewing, sorting, organizing and matching invoices for payment.
• Obtaining and monitoring Invoices for approval.
• Entering A/P invoices/credit notes and matching invoices to purchase orders.
• Checking for accuracy, supporting documents and approval of all A/P entries.
• Working in Employee Expense system (Concur) to review Expense reports compliance and upload into the accounting system.
• Perform other duties as assigned including participation in internal and external audits.
• Running weekly CAD/USD Payment Runs.
• Setup CAD/USD wire and ACH/ETF payments.
• “Positive Pay” bank transmissions upload.
• Ensure vendors and suppliers are paid within established time limits including maintenance of priority payment schedules.
• Mail payments to the address of record. Some payments may involve special handling rush processing, such as overnight shipments or picked up in person.
• Verifying vendor accounts by reconciling monthly statements and related transactions
• Differences between the purchase order and the invoice are flagged, researched and resolved prior to entry.
• Missing, duplicate and long outstanding cheques (stale dated) and vendor invoices need to be investigated and necessary adjustments made.
• Received not invoiced analysis.
• Month end duties and Ad hoc projects as required.
• Internal and external audits.
• Update job knowledge by participating in educational opportunities.

REQUIRED QUALIFICATIONS

• Minimum of 6 months-1 year of work experience in full cycle accounts payable with experience using ERP/ accounting software.
• IFS ERP knowledge is an asset.
• Proficiency in Microsoft Office applications (Word, Excel, E-mail)
• Strong customer focus mindset for both internal and external customers
• Extensive knowledge and training in Accounts Payable. 
• Need a good understanding and must keep current on accounting practices.
• Strong customer service and communication skills.
• Strong organizational skills, ability to manage multiple projects simultaneously with interruptions and without sacrificing accuracy and attention to detail.
• Experience with computerized accounting systems and other programs, including word processing and spreadsheets, preferably Windows.
• Understanding and respect for confidential information.