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SalaryWho we are and what we value:
Parkland School Division (PSD) is a large progressive school jurisdiction serving Spruce Grove, Stony Plain, Fort Chipewyan and Parkland County. PSD meets the diverse educational needs of over 12,000 rural and urban students among 23 sites, including outreach schools and alternative education programs.
Our values are what guide us. We assure supportive learning environments, meaningful experiences and healthy relationships that create opportunities to develop resilience, to gain diversity in perspectives and to achieve enduring success for both staff and students.
We are currently seeking candidates to apply for an Accounts Payable Clerk position at Centre for Education, located in Stony Plain, Alberta.
This role is a full time position under the general supervision of the Accounting Supervisor, FInancial Services. The successful candidate will be responsible for the following:
Codes, verifies, records and processes vendor invoices for payment.
Maintains master files for the purchasing and payables system.
Makes recommendations for improvements to processes
Assists with the preparation of year-end financial statements.
Provides general assistance to the Financial Services Department.
Typical Duties:
Matches and checks all incoming invoices by:
Checking amounts and extensions and ensuring time schedules are met and invoices are paid on schedule.
Communicating with all departments- Division Office and schools.
Acting as a general information source for department personnel regarding purchase orders, invoices, cheque requests and expense claims.
Checking for proper approval/authorization on cheque requests and expense claims.
Coding of all utility and telephone invoices and expediting payment within due dates.
Processing authorized invoices for payment by:
Matching invoices to purchase orders.
Comparing purchase order quantities and prices to invoice quantities and prices and ensuring they correspond and obtaining authorization for any discrepancies.
Ensure submitted invoices align with Division policies and procedures
Checking extensions on invoices and account codes on blanket orders.
Inputting approved vendor information and maintaining database.
Receiving and verifying purchase orders for school and Division Office departments.
Data entry of Accounts Payable system.
Reviewing edit lists for accuracy, completion on ensuring that no duplicate payments are made.
Set up and printing of cheques and all cheque registers and reports.
Preparing manual vendor expense cheques.
Matching all enclosures to cheques.
Mailing out or delivering cheques.
Assists in year-end by:
Contacting departments, schools and vendors for documentation of goods received.
Researching outstanding requisitions and resolving any disputes.
Reconcile vendor statements.
Assists external auditors with year-end audit.
Acts as backup relief and vacation/sick coverage for reception including:
Answering phones.
Greeting external guests.
Booking meeting rooms.
Maintains fee management system by:
Assists secretaries with questions and/or problems with student fees.
Set up and processing of waiver groups, payment plans, maintenance of fees and preparation of outstanding student fee statements.
Maintain fee management system including new year startup, providing training and implementing new features.
Assists with the collections process.
Collects and verifies waiver forms by:
Working with families to ensure proper documentation is submitted.
Educating families and Division staff on the waiver process.
Preparing information for Division review of forms.
Corresponding with families on the waiver results.
Qualifications:
Completion of Grade 12 or equivalency is required
Strong computer skills including Microsoft Excel skills with the ability to create formulas, pivot tables and manipulation of data is required
Proficient in Atrieve (Accounting Software) with the ability to support Division staff is required
Proficient with Rycor Fee Management Software (This position will be the Rycor Administrator for the Division and will be the first point of contact for the Division) is required
Experience with fee waiver administration and assisting the public in calm and supportive manner is required
Knowledgeable in Powerschool including student registration and student lookup
Experience with vendor set up and maintenance, processing honorariums, invoices, collections, etc is required
Completion of Accounting Program/Coursework including computer applications and experience would be an asset
Knowledge of internal controls and an understanding of the Division’s Policies and Procedures
This position requires the ability to work in a busy team-oriented environment with demanding timelines, while dealing with sensitive and confidential information.
What PSD has to offer:
Defined-benefit pension plan (LAPP)
Completive benefit package and health spending account
Flexible and fun work environment
Earned Day-Off (EDO) program
Professional Development opportunities
This position requires a current criminal record check and child intervention record check.
This position is covered by the Canadian Union of Public Employees Collective Agreement.
Hours of Work: 37.5 hours/week (Monday to Friday)
Pay Rate: $22.25 - $27.99 (Category 6)
ONLY ONLINE APPLICATIONS SUBMITTED THROUGH APPLY TO EDUCATION WILL BE ACCEPTED.
How to Apply:
Applying is a two-step process. First you must register and create a portfolio, then you must apply to the job posting by following the steps below:
Click the position title of the job that you wish to apply to and then scroll down to the bottom of the page and click 'APPLY'.
Jobs that you have applied to will appear under the ‘Jobs Applied To’ tab in the Job Postings section. You will also receive a confirmation email.
For technical support while applying to a position online, please contact our service provider for assistance:
Apply to Education
Phone: 1-877-900-5627
Email: info@applytoeducation.com
Hours: 5:30am-5:00pm, Monday through Friday
We thank all applicants for their interest, however only those candidates selected for an interview will be contacted.
