Administrative and Communications Coordinator

***This position requires a Cover Letter and Resume to be submitted when you apply and pre-screening questions to be answered for external applicants.

Note: This position will be working with the Eastern Ontario Wardens' Caucus and the Eastern Ontario Leadership Council.

Position/Status: Administrative and Communications Coordinator - Full-time 3 Year Contract - Non-union

Location: Eastern Ontario Region - Hybrid

Hours: 70 hours biweekly

Starting Rate: $45,784

Start Date: April 1, 2024 (tentative)

Posting Date: February 13, 2024

Closing Date: February 25, 2024

Position Summary:

The Administrative and Communications Coordinator is responsible for the provision of administrative, clerical, scheduling, and Communications support for the Eastern Ontario Wardens Caucus (EOWC). The Coordinator will carry out the duties in alignment to the organizations mission, vision and values, and work to further its priorities.

This position is a full-time contract for three (3) years. The position will consist mainly of remote work, with the expectation to attend occasional in-person meetings across eastern Ontario (Northumberland County to the Québec border) as needed.

The successful candidate will be exposed to operations and decision-making processes across the region provided by the EOWC and its 13 member municipalities. The Coordinator will work to support the EOWCs strategic priorities through communications material, coordination efforts, and administrative work.

The Coordinator will report directly to the Manager of Government Relations and Policy and work closely with the 13 Heads of Council and 13 Chief Administrative Officers across the EOWCs member municipalities. There will also be regular exposure working with municipal staff, other orders of government and stakeholders.

Education and Experience:

• Two-year post-secondary diploma in office administration or relevant discipline
• An equivalent combination of recent related education and experience may be considered
• Two years or more experience in the municipal, provincial, federal government or non-profit sector preferred

Knowledge Skills & Abilities:

• Demonstrated strong communication skills, both written and verbal and ability to communicate information professionally, clearly and concisely to a diverse audience base
• Demonstrated knowledge of all legislation and regulations pertinent to the role as well as an understanding of policies and legislation affecting the department
• Demonstrated ability to be a team player who is able to establish and maintain effective working relationships with fellow employees, clients/resident/patients and the public
• Demonstrated respect for individual differences and competencies and supports equity, diversity and inclusion in organizational functions, priorities, and employee culture
• Demonstrated computer proficiency with Microsoft Office Suite of products including Word (basic), Excel (basic), and PowerPoint (basic), and experience using Outlook and website management abilities;
• Demonstrated professional work ethic and behaviours in interaction with internal and external contacts and the ability to express ideas clearly and concisely in a professional, consistent and positive manner
• Demonstrated time management and prioritization skills with the ability to function within a fast-paced environment, responding with flexibility to changing priorities
• Demonstrated ability to adapt to change within an environment with a continuous process improvement mindset
• Proven willingness to learn and acquire new information and skills
• Ability to problem solve using factual information
• Demonstrated ability to adhere to confidentiality while exhibiting discretion and good judgement
• Demonstrated understanding and commitment to health and safety policies, procedures and applicable legislation
• Satisfactory Criminal Record and Vulnerable Sector Check
• Demonstrated ability to meet the physical demands of the position and attend work on a regular basis

Working Conditions:

• Ability to work and focus in a home office environment
• Ability to travel to meetings, including evening meetings (as-needed). On average, once per month. Must hold valid drivers license
• Periods of time sitting in meetings, viewing a computer monitor and keyboarding
• Multi-tasking environment and necessity to meet deadlines on a regular basis

Further details can be found under the "Career Opportunities" section of the County of Frontenac website. To submit an application to this posting, apply to the applicable POST# through the County of Frontenac website.

The County of Frontenac is an equal opportunity employer. Accessibility accommodations are available for all parts of the recruitment process and applicants must make their needs known in advance.

The County of Frontenac values a diverse workforce and the unique differences that each individual brings to the workplace. We welcome all qualified applicants.

Information collected will be used in accordance with the Municipal Freedom of Information and Protection of Privacy Act and will be used for the purpose of selecting candidates for the interview process and ultimate selection.

Questions regarding the collection, use, and disclosure of personal information pursuant to MFIPPA may be directed to the Manager of Legislative Services/Clerk.

Launch Your Career #inFrontenac

Job Types: Full-time, Fixed term contract
Contract length: 36 months

Salary: From $45,784.00 per year

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: Hybrid remote in Glenburnie, ON K0H 1S0

Application deadline: 2024-02-25
Expected start date: 2024-04-01