Administration & Communications Coordinator

SUMMARY:

Jennifer Ashleigh Children's Charity (JACC) is a non-profit organization based just north of Uxbridge, Ontario. As we grow, we are seeking a part-time Administration & Communications Coordinator to round out our small and dedicated team. JACC was established in 1990 to assist families with limited incomes who are caring for children with significant and life-altering medical needs.

Applicants are asked to submit a COVER LETTER along with resume explaining why they would be a good fit.

The Administration & Communication Coordinator serves as the quarterback for the office ensuring all supplies are stocked, contracts signed and executed, deadlines adhered to, minutes taken, data entered, and donors thanked. The successful candidate will create communication pieces, update social media platforms, and market the charity to grow our exposure and reach. They will assist the development department in executing the logistics of fundraising campaigns and events and work towards increasing revenue streams for the charity in new and creative ways.

The successful candidate should be highly computer literate, creative and organized. They must be fluent in excel, social media, proficient in computer graphics (Canva) and desktop publishing and have strong communication skills both written and oral. They should be a self starter who needs minimal supervision, excels in a dynamic environment and is willing to lend a hand wherever needed. Experience in the charitable space is an asset and preference will be given to those with experience in Donor Perfect or other Donor Management Systems.

JOB DESCRIPTION:

Administrative Duties (45% of position- heavier during events and campaigns)

• Data entry and tax receipting for donations, ensuring consistency and accuracy (Donor Perfect)
• Oversee the “Thank You Program” – assign calls, write tribute letters, provide timely updates
• Work with the Development Team to carry out the logistics of events and campaigns
• Responsible for guest relations, registration, tracking and thanking for events (spreadsheets)
• Act as point person for volunteers – recruiting, assigning, informing
• Ensure office supplies are stocked and equipment is in working order
• Pull email and mailing lists, schedule e-blasts, track donations for fundraising campaigns
• Monitor timelines and communications calendar and keep staff on track

Communication/Development Responsibilities (55% of Position)

• Create social media posts surrounding events and fundraising campaigns including reporting results/impact immediately after an event
• Manage all social media accounts (Facebook, Instagram, TikTok) to increase JACC’s virtual donor base
• Compile stories and create newsletters and other compelling communication pieces
• Liaise with Website Management Firm and update website as needed
• Support the Senior Events Planner in researching third-party events: community groups, schools, sport teams, businesses, corporations, etc. (golf tournaments, auctions, Friday casual days, 50/50’s, raffles, Christmas party with a cause etc. community events looking for a cause to support)

Other duties as assigned and needed

Qualifications:

• Highly computer literate with proficiency in Microsoft Office (Excel)
• Experienced in donor management systems (Donor Perfect)
• Proven ability to produce a variety of communication pieces using common desktop publishing software
• Proficient in Canva, Publisher, Adobe or other graphics programs
• Fluency in social media and marketing principles
• Experience in the not-for-profit/charitable space an asset
• Excellent written and verbal communication skills
• Strong attention to detail, highly organized, and a creative self-starter
• Post Secondary Education
• Desire to be part of a small and dedicated team with a positive attitude
• Appreciation and acceptance of the values of Jennifer Ashleigh Children’s Charity, its Mission Statement and Fundraising Code of Ethics
• Flexible work hours – work some evenings and weekends when necessary (usually around events)

Software Programs Used:

• Microsoft Office / Excel
• Donor Perfect (Donor Management System)
• Constant Contact
• Canva
• Publisher/ Adobe Suite
• Facebook, YouTube, Instagram, TikTok

*This part-time position (20-25 hours) is required to be in the office, in Uxbridge Ontario,

3-4 days/week with flexibility within standard office hours*

Please send a LETTER, along with your resume, outlining why you would be a good fit for our team.

Job Type: Part-time

Salary: $21.00-$25.00 per hour

Expected hours: 20 – 25 per week

Schedule:

• Monday to Friday

Application question(s):

• Are you highly proficient in Excel?
• We are located just north of Uxbridge closer to Sandford. You will need to be IN office for this position. Are you able to commute up to four days each week?
• All Applicants must submit a COVER LETTER and resume outlining why they would be a good fit

Experience:

• Microsoft Excel: 2 years (required)

Ability to Commute:

• Uxbridge, ON L9P 1R1 (required)

Work Location: In person

Application deadline: 2024-02-21