Administrative Assistant

Talkatoo is reinventing dictation software by making it multi-platform, easy-to-use, and compatible with both Windows and Mac operating systems. The built-in veterinary dictionary recognizes the industry-specific terms vet-med practitioners use every day to deliver quick and accurate dictation. Talkatoo works in all practice management systems, in any browser, on any email platform, and beyond––anywhere you regularly type, you can talk. Using Talkatoo saves veterinary professionals significant time on tedious record-keeping to reduce burnout and allow them to spend more time with their patients and on their own self-care.

Talkatoo is looking for a full-time employee to help with the following administrative tasks.

• Record and prepare minutes of meetings, seminars, and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Answer electronic inquiries
• Compile data, statistics, and other information.
• Open and distribute incoming regular and electronic mail and other material and coordinate the flow of information internally and with other departments and organizations.
• Schedule and confirm appointments and meetings of the employer
• Order office supplies and maintain inventory
• Answer telephone and electronic inquiries and relay telephone calls and messages
• Set up and maintain manual and computerized information filing systems
• Determine and establish office procedures
• Greet visitors, ascertain the nature of business, and direct visitors to employers or appropriate people.
• Arrange travel schedules and make reservations.

Education Requirements:

Education • Secondary (high) school graduation certificate • or equivalent experience.

Completion of one of two year College or other Program for administrative assistance,

Experience with computers and different software like (Slack, Xero, Bamboo, Hubspot, Google Sheets) is an asset.

Monday to Friday 8:45 am- 5 pm, no evenings, no weekends

Paid time off 2 weeks per year.

• Benefits:
• Dental care.
• Extended health care
• Life insurance
• Health & dental benefits
• Long-term disability & life insurance.