Administrative Assistant

The Administrative Assistant provides administrative support to the Corps Officer(s) of Grand Falls Citadel.

• Greets visitors and assists as appropriate
• Maintains confidentiality
• Answers telephone calls and relays messages
• Receives and sends e-mail, fax and letter correspondence
• Prepares church bulletins, calendars, posters and other publications
• Files electronic and hard copy documents, maintaining privacy standards
• Photocopies, scans, and distributes documents as requested
• Receives parcels and mail, opening according to policy and procedure, and distributes to the appropriate person(s)
• Uses word processing, calculations spreadsheet and other software for creation and editing of documents, maintaining accuracy and quality
• Scans and e-mails invoices and other finance forms for processing
• Processes corporate Visa and Element fleet card reconciliations, and personal reimbursement claims, via Business World software
• Receives, receipts and secures donations according to policy and procedure
• Issues petty cash for purchases or reimbursements, replenishes as needed, processes reconciliation, and maintains necessary documentation
• Collects and records statistics in SAMIS on a monthly basis
• Maintains all hard copy and electronic (Shelby) church membership rolls and other records/registers, including submission of all forms associated with membership and processing transfers
• Maintains security of hard copy documents and monthly back-up of computer files
• Prepares certificates and forms (e.g. dedications, marriages, etc.), and documentation for meetings and reports
• Schedules meetings, visitations and appointments at Corps Officer(s) request
• Orders cartridge and other contribution envelopes and prepares for distribution
• Orders all office supplies, ensuring an adequate supply is kept on-hand; orders other supplies as needed (e.g. kitchen)
• Assists with worship presentations (e.g. Songshow, PowerPoint) as requested
• Arranges maintenance of office equipment
• Performs other duties as assigned

TERM: Temporary; Sick leave placement; 15 hours per week

• Have the ability to work within a Christian faith-based setting and uphold the mission, vision and values of The Salvation Army
• Have post-secondary education in the office and clerical field
• Have prior experience as an Administrative Assistant
• Be willing to learn a variety of software systems
• Possess good oral, written and interpersonal communication skills
• Be able to maintain a high standard of confidentiality and willingness to sign a confidentiality statement
• Be highly self-motivated with the ability to work independently
• Possess excellent computer skills and be proficient in the use of Microsoft Windows and Office products including Word, Excel, Publisher and Excel
• Obtain a clean Criminal Police/Vulnerable Sector Check, and clearance through The Salvation Army’s Internal Abuse Registry and be willing to sign The Salvation Army Code of Conduct Receipt & Acknowledgement Form