Administrative Assistant Ii

Job Title: Administrative Assistant II

Join Vale today. Continuously learn throughout your career.

Who We Are

Welcome to Vale. Our purpose is to improve life and transform the future. Together. We value our workforce and strive to offer continuous training and career development opportunities for our people.

Vale Base Metals is one of the world's largest producers of high-quality nickel and an important producer of copper and responsibly sourced cobalt. With headquarters in Toronto, Canada, and operations in Newfoundland & Labrador, Ontario, Manitoba, UK, Indonesia, and Brazil, we are delivering the critical building blocks for a cleaner, greener future.

Applying the latest technologies to sustainably mine the critical minerals that power electric vehicles, build renewable energy solutions, and help develop life-saving medical equipment is at the heart of what we do.

We invite you to be part of our evolution.

Our Team

Our Newfoundland and Labrador Operations are an integrated mining, milling, and processing operation. Nickel concentrate from the fly-in, fly-out Voisey’s Bay operation is shipped to our state-of-art Long Harbour Processing Plant where it is refined into low-carbon and high-purity nickel rounds, cobalt rounds and copper cathodes.

The Operational Services department is responsible for providing a broad range of services such as material movement, security, catering, power, air transportation, facility management, people movement and contract management.

The Opportunity

We are currently seeking an Administrative Assistant II to join our Operational Services department in St. John’s, NL. This is a permanent position. The role includes administration assistance on daily basis. This can involve scheduling/organizing meetings, travel (domestic & international), visa requirements, vacation scheduling, filing, typing, mail/file distribution, invoice management, maintain contact with all offsite offices, liaise with head office and other business locations.

Additionally, in this position, you will:

• Communicates with contacts at all levels inside and outside the organization.
• Provides and obtains information from other managers and directors or outside representatives.
• Receives and screens telephone calls, letters, and/or visitors, answering routine questions and furnishing information to save manager's time.
• Schedules appointments and coordinates arrangements for meetings and conferences and travel arrangements (flights, car rentals, hotel bookings).
• Organizes and maintains files of immediate supervisor's correspondence and records, following up on pending matters.
• Drafts and type routine letters and memoranda from specific instructions.
• Prepares regular correspondences, reports, and presentations.
• Produces a variety of correspondence, reports, and presentations using the appropriate software for word processing, graphics, and spreadsheets.
• Processes invoices for payment into the SAP system and maintains invoice filing system. Ensures prompt payment to suppliers with agreed upon timelines. Investigate and resolve any issues arising.
• Works independently within specific scope as determined by the immediate supervisor.
• Assists in the budget process by consolidating information and monitoring spend throughout the year.

About You

Education:

• A diploma in office administration is required.

Experience:

• A minimum of 5 years’ experience in a similar role.

Skills:

• Proficient in Microsoft Office (Excel, Word and Power Point)

What We Offer You

• Competitive salary.
• Opportunity to earn an annual Employee Bonus.
• Attractive pension and benefits (company paid core coverage, flex health and dental coverage, flex accounts, disability plans, and optional insurances).
• Flexible work arrangements.
• Leave for all of life’s reasons (vacation, sick, top up for maternity/parental).
• Employee Family Assistance Program.
• Work culture dedicated to safety, diversity & inclusion, and career growth.
• Opportunities to grow your career in a large global company, and mining industry leader.
• Online training and career development opportunities.

Include to Transform

At Vale, we are committed to ensuring an inclusive work environment where people feel comfortable to be themselves. Vale encourages everyone to express their ideas and opinions and values the plurality of individual profiles. We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome – they are critical to our success. We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation, or any other personal consideration that makes us different.

Vale is an equal opportunity employer seeking to increase diversity across our operations and improve equal opportunity at Vale and in the mining industry.

Accommodation is available throughout our recruitment process for applicants with disabilities. If you require a specific accommodation to enable you participate in our recruitment process, please email us at vnlrecruitment@vale.com.

Pay Grade: G05

Apply by: Monday, April 15th, 2024

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