Administrative Assistant

,Landmark Surveys & Engineering Limited is looking for a full-time Administrative Assistant to join our growing team at our Grand Falls-Windsor location.

The ideal candidate is a self-starter with strong interpersonal, verbal and written skills. Previous administrative experience with a knowledge of bookkeeping/finances and occupational health and safety programs is an asset.

The successful candidate will be responsible for tasks such as client communications by phone and email, customer support, scheduling, proposal writing and document management, invoicing, and accounts payable.

We are looking for an individual who is team-oriented and who will provide excellent customer service to our clients while also efficiently managing daily office duties.

Key and Periodic Activities:

The duties and responsibilities listed below are representative but not all-inclusive:

• Provide daily general administrative support
• Perform in-person receptionist duties (e.g answer incoming telephone calls, respond to inquiries and/or redirect them to appropriate individuals, opening/closing office, etc.)
• Manage and respond to office services requests
• Carry out document and records management activities, including setting up new jobs, invoicing, insurance compliance for company and vehicles, etc
• Coordinate office activities and operations
• Develop and maintain various tracking tools and generate reports
• Process incoming and outgoing mail
• Manage and maintain office and kitchen areas and supplies, office equipment and storage areas.
• Support budgeting and bookkeeping procedures
• Handle AP/AR and time tracking for payroll
• Fill out safety documentation and conduct COR audit
• Have an understanding of filling out contracts and keeping up with necessary paperwork
• Other duties as assigned by management

General and Specific Knowledge:

• Minimum: Administrative best practices
• Preferred: Accounting principles, safety training/experience

Formal Education and/or Certification(s) and Experience:

• Minimum: High school diploma with two years' experience, or the equivalent
• Preferred: College diploma with certificate in administration, business management, or related field

Abilities:

• Versatility and proficiency with a wide variety of computer applications (MS Office, Excel, Chrome, Accounting, Time management tracking, etc).
• Manage multiple deadlines and priorities
• Demonstrate attention to details
• Strong communication skills, both verbal and written

Job Types: Full-time, Permanent

Benefits:

• Extended health care

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Secondary School (required)

Experience:

• Administrative Assistant: 2 years (preferred)

Licence/Certification:

• Driver's License (preferred)

Work Location: In person