Administrative Assistant

Responsibilities

Tasks

• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Plan, organize, direct, control and evaluate daily operations
• Greet people and direct them to contacts or service areas
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Provide customer service
• Maintain and manage digital database
• Perform general clerical duties

Experience and specialization

Computer and technology knowledge

• MS Excel
• MS Word
• Accounting software
• MS Office

Area of specialization

• Correspondence
• Reports and records
• Contracts
• Financial statements
• Invoices
• Accounting

Additional information

Security and safety

• Criminal record check
• Vulnerable sector check

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Organized
• Time management

Benefits

Health benefits

• Health care plan

Financial benefits

• As per collective agreement