Administrative Assistant - Office

Work setting

• Construction
• Business services

Responsibilities

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Plan and control budget and expenditures
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Set up and maintain manual and computerized information filing systems
• Perform data entry
• Perform basic bookkeeping tasks

Experience and specialization

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS Word
• Quick Books

Additional information

Security and safety

• Bondable
• Enhanced reliability security clearance
• Secret clearance
• Criminal record check

Transportation/travel information

• Own transportation
• Valid driver's licence
• Travel expenses paid by employer
• Travel expenses not paid by employer

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Large caseload
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Adaptability
• Quick learner

Benefits

Health benefits

• Dental plan
• Health care plan
• Vision care benefits

Financial benefits

• As per collective agreement
• Bonus
• Mileage paid

Other benefits

• Learning/training paid by employer
• On-site amenities
• Other benefits
• Team building opportunities