Administrative Assistant To Director, Mental Health & Addictions

Company : IWK Health 
Req ID:
#
Department/Program:
Mental Health And Addictions,
Mental Health & Addictions Program 
Location: 
Halifax   
Type of Employment:
Temporary 
Hourly FT long-assignment (
100% FTE), approximately twelve (12) months 
x
1 position(s)
 Start Date:
ASAP
Union Status: 
Non-union,
Management/Non Union Bargaining Unit
Compensation: $
22.9756 - $
28.7195 
/hour
Closing Date: January 18, 2024 (Applications are accepted until 23:59 Atlantic Time)
 
IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers and learners at sites across Nova Scotia. People build careers with IWK Health with our focus on training and mentorship opportunities. We recognize each other’s talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our values, and enjoy access to enhanced benefits and wellness programs. We are proud to support our patients, families and communities and are grateful for the generous donor support we receive.
 
Promoting an anti-racist environment, and calling out discrimination as we work and provide care, is important to us. We are located in Mi’kma’ki, the unceded and ancestral territory of the Mi’kmaq people. Working in Mi’kma’ki and providing care to those across Atlantic Canada is a shared privilege with the original inhabitants who have lived here for many thousands of years prior to colonization. There are 13 First Nation communities across Nova Scotia, and more than 50 historic African Nova Scotian communities who also have a long, deep, and complex history dating back over 400 years. We have the highest percentage of people with disabilities in the country. Nova Scotia has the highest proportions of transgender and non-binary people than any other province or territory in the country. We are active in our work to eliminate discrimination, but have more work to do to build that trust, acknowledge our biases and reduce the barriers our diverse communities face. We want IWK Health to be a safe and supportive space of equity and belonging in the care we provide and the employment we offer. We welcome all interested persons who self-identify as Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to support our goal for our workforce to be representative of the patients, families, and communities that we care for at all job levels.
The Opportunity
The Administrative Assistant supports the Director, Mental Health and Addictions as the primary point of contact for the office, providing execution of administrative operations, analytical assistance and coordination of all administrative matters. The Administrative Assistant performs highly complex, confidential and analytical assignments with only general direction provided by the Director, Mental Health and Addictions and has an exceptionally strong command of all administrative matters associated with the Director’s Office. The Administrative Assistant has a partnership relationship with the Director such as there is 100% confidence in the skills and qualities of the Administrative Assistant. 
Hours of Work
Monday to Friday, 8am - 4pm; however, early mornings and evenings are required so flexibility is essential
Your Qualifications
-Graduate of a University level Business Administration program or a recognized office administration program required.
-Minimum of three (3) years administrative experience supporting senior level management required.
-Strong knowledge and experience using MS Word, Excel, PowerPoint, SharePoint, Outlook (calendar, email) is required.
-Proven ability to act decisively and to exercise a high degree of initiative is required.
-Demonstrated adaptability as well as flexibility in creating/suggesting alternative solutions to meet goals is required.
-A combination of education, training and progressively responsible experience may be considered.
-Knowledge and experience using SAP and Meeting Planner is preferred.
-Ability to work independently with minimum direction and/or supervision is essential.
-Must have the ability to function effectively in a stressful environment where multiple deadlines and concurrent activities are the norm.
-Excellent judgment, diplomacy, discretion, and professionalism in handling confidential and/or sensitive materials is essential.
-Superior organization and time management skills are required in order to prioritize and complete assignments in a timely manner.
-Must possess a strong business sense, understanding the business implications of decisions.
-Strong communication skills, both written and oral, are essential as well as excellent customer service skills.
Thank
you for your interest in IWK Health.
Please note that we only contact applicants selected for interview/testing. If we invite you to participate in an assessment process (such as an interview or testing) you have the right to request accommodation. Please discuss your needs when invited to the assessment process.
This is a Management/Non Union 
bargaining  unit position. Preference is given to bargaining unit employees for unionized positions. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.
An  offer of employment is conditional upon the completion and satisfactory results of all applicable background checks and confirmation of credentials. Additionally, as per Nova Scotia’s COVID-19 Vaccine mandate, any offer of employment will be conditional upon submitting proof of full vaccination status. Medical exceptions or any other kind of requested exception based upon the Health Centre’s obligations pursuant to the Nova Scotia Human Rights Code will be considered on a case-by-case basis
I
f you are an employee of IWK Health, please apply through the internal careers page to ensure you are flagged as an internal applicant.