Administrative Secretary

Responsibilities

Tasks

• Supervise other workers
• Train other workers
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents

Experience and specialization

Computer and technology knowledge

• Google Docs
• Microsoft Publisher
• Microsoft Visio
• Accounting software
• MS Excel
• MS Office
• MS PowerPoint
• MS Word
• Quick Books
• Simply Accounting
• MS Windows

Technical terminology

• Legal
• Medical
• Financial
• Business

Area of specialization

• Correspondence
• Reports and records
• Statistics
• Financial statements
• Invoices

Additional information

Security and safety

• Basic security clearance
• Criminal record check

Transportation/travel information

• Own transportation
• Own vehicle
• Willing to travel

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Repetitive tasks
• Attention to detail

Personal suitability

• Ability to multitask
• Accurate
• Client focus
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Team player