Conference & Program Coordinator

Connecting you to Administration jobs in Calgary!

ABOUT STAFFING recruiters are Alberta’s experts in connecting candidates with Administration jobs. We focus on temporary, direct hire and temporary-to-direct hire placements in the corporate, industrial, management, and technical fields. We specialize in providing solutions for organizations that urgently need positions filled or that require confidentiality, which means you receive exclusive access to opportunities often unavailable anywhere else.

About Staffing’s recruitment specialists believe in a human-to-human approach to hiring. We read your resume, conduct person-to-person interviews, and make our matches to jobs based on what will benefit both the employee and the employer. As Master’s at Matching Culture®, we can connect you with an extensive network of reputable employers. We evaluate each employer’s expectations, opportunities, and qualification and skill requirements, as well as their corporate culture. We use this information to do our best to place you in a position that aligns with your goals, motivations, personality, and values.

Job ID: 42188

Job Type: Direct Hire

Category: Administration

Location: Calgary, Alberta

Our reputable client is looking to bring on a Conference & Program Coordinator to join efforts with their existing team, specifically helping to plan and coordinate speaker engagements on a high-volume, national level.

This person will be an exceptional relationship builder, with excellent communication and interpersonal skills, a proven ability to remain calm under pressure, and possess an adaptable, solution-based mindset.

Joining an ever-growing organization, this person will thrive in a team-based environment with a dynamic, high functioning team, and will excel at cultivating long-term relationships, all while remaining deadline and task oriented.

Duties and Responsibilities: 

The key job functions are:

• Cultivating relationships with executive leaders in order to correctly source out keynote speakers in line with areas of interest and potential professional growth opportunities for members
• Schedule keynote speakers and work closely with the executive leaders to ensure the appropriate allocation of speakers/resources as per each individual/groups specifications, while adhering to budget
• Continuously seek out new resources and opportunities for professional development to expand the member experience
• Assisting to create and organize meeting materials
• Coordinating travel arrangements when needed
• Other duties as assigned

Education:

• Post-secondary education in a related field is preferred

Qualifications: 

• Bilingual (English/French) considered a strong asset
• Proficient at communicating/building relationships with a wide range of people and organizations at all levels
• Proficient in MS 365 (specifically Excel) and CRM databases (ideally Microsoft Dynamics)

Experience:

• 5 years of progressive experience in a relevant field (post-secondary institutions, tourism, education, learning & development, etc.)
• Executive assistant and/or corporate event planning experience considered a strong asset

Skills:

• Confident, self-motivated and professional
• Natural relationship builder
• Excellent communication and interpersonal skills
• Ability to work collaboratively with stakeholders and executives
• Proactive, able to solve problems before they arise
• High attention to detail and organization
• Flexible and adaptable in nature, able to shift priorities at any given time and manage multiple conflicting priorities
• Level-headed, able to remain calm under pressure and flourish in a fast-paced environment
• Problem solver, loves being challenged and seeking out solutions
• Tech savvy and able to learn new softwares with ease

Base Salary: $60,000 per year

• Comprehensive benefits package including flex days
• 3 weeks vacation

Work Hours:

• Full time hours
• Flexible work hours (Monday – Friday)

Remote Work:

• This position is not remote and required to be on-site.

Additional Notes:

• This opportunity does not include relocation. It will be the responsibility of the candidate should relocation be required.
• All applicants must be authorized to work in Canada to be considered for employment.

The About Staffing Team would like to thank everyone who applies and will contact those potential candidates who are suitable for the position based on the employer’s needs.

Equity. Diversity. Inclusion. At About Staffing EDI has always been a business priority and is continually upheld in our business practices. We accept applications from everyone, and pride ourselves on being an equal opportunity employer.

We are inclusive, we listen and treat others with respect and sincerity, no matter the visible or invisible differences. We are committed to fostering an environment where everyone is heard and valued. You Be You—we insist.

More on About Staffing

Since 1996, About Staffing has been connecting exceptional candidates with Canada’s greatest employers from all industries and sectors. We take pride in making meaningful workplace connections and invite you to join the About Staffing community of professionals.

Frequently Asked Questions

What happens after I apply?

Our Recruitment Team will be notified once you have submitted your resume. They will review your resume against our current job postings. If you meet the employer’s requirements, a recruiter may be in touch to begin the recruitment process.

If you don’t hear from us, do not be alarmed. A recruiter will keep your resume on file for future opportunities. If and when a position vacancy becomes available and you meet the requirements, a recruiter will reach out to begin the recruitment process.

Please note we are only contacting applicants who meet the employer’s needs of the positions we are actively working on. We are constantly posting administrative jobs so check back with us regularly.

For more FAQs, feel free to stop by our job seeker page.

Please reference Job ID: 42188 in your application.

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