Construction Project Coordinator

Who are we?

We are Northern Docks Systems, an industry leader in the sales, installation and service of industrial energy-efficient overhead doors and HVLS (high-volume low speed) fans. We have dedicated departments geared towards developing strategic and customized full-scale solutions to enhance safety, productivity, and efficiency for our customers across a wide variety of industries. NDS has been a trusted source for various companies across Canada since 2002. Our certifications, accreditations and memberships have helped us provide exceptional service.

We are looking for a full-time permanent Construction Project Coordinator to join our team.

What will you be doing?

The Construction Project Coordinator is responsible for assisting the Construction Project Managers with project management and documentation. The Project Coordinator will oversee administrative tasks, ensuring documentation and resources are in order and available for the Construction Project Managers.

Responsibilities & Duties:

• Management of all project documentation including the review, completion & return of all but not limited to:
• Project Admin Documents – Ins/WSIB/Safety/etc.
• Contracts/PO & all required preliminary submittals
• Transmittals & Shop Drawings (Initial Submission, Review and Revision of Returned, etc.)
• RFI’s, CO’s/CD’s & Change Orders/Directives
• Contract Billing (Monthly preparation, submission and tracking)
• Out Documents – Product & Install Warranty
• Assist the current Project Management Team in the day-to-day duties of a project’s administration
• Coordinate with vendors to obtain shop drawings, product info & warranty documentation
• Coordinate & Monitor Logistical & Equipment requirements for Construction Projects
• Prepare & Issue PO’s to vendors and sub-contractors
• Monitor project budgets & track job costing/profitability
• Work collaboratively with the PM & NDS Install Coordinator to project future labour requirements and arranges site forces in line with project schedules, etc.
• Assist in the preparation and submission of monthly project invoicing
• Monitor & report on monthly Construction Receivables & track all pending and outstanding Hold Back Payments
• Assist to ensure NDS executes work in accordance with project schedules and work plans & help to ensure the project team adheres to timelines and other critical deliverables
• Attend project sites to support during Construction Project Meetings
• Manage and track all projects through completion of the warranty period while tracking all
• Perform additional assignments and duties as requested and required

Skills Required:

• Excellent interpersonal & communication skills
• Ability to work in a fast-paced environment & within critical time constraints
• Ability to prioritize tasks and manage time in a productive and efficient manner
• Attention to detail with a high level of accuracy
• Ability to create, develop and maintain positive business relationships w/ suppliers, vendors, sub-contractors & colleagues/departments
• Excel skills at an intermediate to advanced level

Why should you grow with us?

• Competitive Salary
• Bonus Pay
• Automobile Allowance
• Company matched RRSP Plan
• Comprehensive Benefits Plan (Medical/Dental/Life)
• Employee Assistance Program
• Dynamic work environment and culture
• Corporate perks and discounts year round

NDS is committed to supporting a culture of diversity and accessibility across the organization, starting with the hiring process. It is our priority to remove barriers to provide equal access to employment. NDS welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. All information received in relation to accommodation will be kept confidential.

Job Types: Full-time, Permanent

Salary: From $52,500.00 per year

Benefits:

• Casual dress
• Company events
• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Profit sharing
• RRSP match
• Vision care
• Work from home

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus pay

Experience:

• Project management: 1 year (preferred)

Work Location: Hybrid remote in Cambridge, ON N1R 6S2