Construction Project Coordinator

POSITION OVERVIEW: A Project Coordinator handles administrative tasks for the project manager and team members to keep the project running smoothly. This may include ordering equipment and supplies, managing deadlines and workflow, and scheduling meetings and appointments, working on submittals etc.
Reporting to the Site Superintendent and Project Manager, the Project Coordinator will be responsible for accurately tracking the cost of labour, equipment, subcontractors and materials during the duration of any project. Also, coordinating related contract administration, procurement and invoicing functions for awarded projects.

Essential skills for a Project Coordinator

Certain core skills are essential for the successful candidate. As critical members of project teams, the Project Coordinator must have the following skill set:

• Communication: Excellent verbal and written communication skills are essential to work closely with team members and managers, and effectively manage problems as they occur.
• Leadership: As the primary point of contact for team members, you must be able to provide guidance, feedback, and encouragement for achieving goals.
• Organization and time management: Managing the daily activities and needs of an entire team requires an excellent ability to multitask and effectively manage your time.
• Computers and data entry: Budgets and other important documents for companies are usually created on computers and sometimes maintained in databases.
• Problem-solving: Although project managers may step in to handle significant problems, you should be prepared to work through and resolve minor issues without assistance.
• Positive attitude: Generally, a positive outlook makes it easier to handle the stress of unexpected challenges and also helps the entire team stay positive and motivated.

KEY RESPONSIBILITIES:

Provides Site Superintendent and Project Manager with data and project analysis

Supports project Superintendent and Foremen in management of projects and crews

Assisting the site Superintendents with long term planning and scheduling of projects

Sourcing of material and ensuring delivery to site meets the project schedule deadlines

Tracks productivity, costs and progress on projects

Performs quantity take-off from construction drawings

Preparation of submittals, critical path schedules, progress payments to the client

Issuing RFC’s, INC’s, and correspondence to clients for response and approval

Monitors and provides job cost reports to management on active projects

Creates and submits progress and final invoicing

Coordinates the preparation and submission of shop submittals and as-built drawings

Provides data and input for month-end reconciliations

Communicates with customer technical support departments

Provides technical support to field staff

Maintains files and correspondence on active and completed projects

Communicating with field staff to ensure all contract documentation has been received including

any changes to the original contractual requirements

Performs other duties and responsibilities as required

Job Type: Full-time

Salary: $30.00-$35.00 per hour

Benefits:

• Company pension
• Dental care
• Disability insurance
• Extended health care
• Life insurance
• RRSP match
• Vision care

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental pay types:

• Bonus pay

Experience:

• Project management: 1 year (preferred)

Language:

• English (preferred)

Licence/Certification:

• Class G Licence (preferred)

Work Location: In person