Event Coordinator

Work site environment

• Farm

Work setting

• Willing to relocate
• Associations and non profit organizations

Responsibilities

Tasks

• Promote conference and meeting services or special events
• Develop marketing and communication plans
• Develop media strategies and public relations activities
• Develop sponsorship, partnership or fundraising programs
• Solicit event donors
• Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services
• Arrange for shipping, receiving and storage
• Assist in site selection and attend to related details
• Co-ordinate and monitor conference and meeting activities and attend to related details
• Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events
• Confirm and co-ordinate speakers
• Implement registration systems
• Implement social programs, food and beverage, transportation, and other services
• Set up and monitor, or arrange for the setting up and monitoring of multi-media equipment
• Plan and arrange for accommodation and transportation services
• Plan schedules, goals and objectives
• Develop registration systems and information materials
• Plan for required documentation and for pre- and post-distribution of documentation (itineraries, evaluations etc.)
• Research and design special events programs
• Plan for translation and interpretation services
• Plan for social events and guest programs
• Develop policies and procedures and attend to other management responsibilities
• Manage Event Logistics
• Plan and oversee Webinars
• Supervise office and volunteer staff

Supervision

• 5-10 people
• Working groups

Experience and specialization

Area of work experience

• Community service organization

Type of industry experience

• Agricultural industry

Additional information

Security and safety

• Driver's validity licence check
• Criminal record check
• Vulnerable sector check

Transportation/travel information

• Valid driver's licence
• Willing to travel

Work conditions and physical capabilities

• Attention to detail
• Work under pressure
• Tight deadlines
• Fast-paced environment

Personal suitability

• Accurate
• Client focus
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Initiative
• Organized
• Team player
• Time management
• Ability to multitask
• Judgement
• Values and ethics