Executive Assistant

Ready to start a high-speed career with Fix Network ?

Buckle up, Fix Network is on the fast line, and we're looking for new talents who love to hit the accelerator! At Fix Network, we're building highways of connections! If you're a well-organized person who likes to work in a fast-paced environment you might just be the pilot we're looking for as our next Executive Assistant.

Your responsibilities as an Executive Assistantat Fix Network:

• Provide direct administrative and office management support to all members of the executive team, as directed.
• Maintain work schedules and calendars of executive management, particularly the President – Canada.
• Prepare travel schedules, book travel arrangements, and make reservations for senior management and executive staff.
• Coordinate logistics of executive team programs including meetings, seminars, workshops, special projects, and events.
• Review all documents, reports, and correspondence prepared for executive signatures for format, content, grammar, spelling and make edits as necessary.
• Prepare draft reports, background documentation, and research.
• Prepare, modify, revise and finalize PowerPoint presentations, or any other format as required.
• Receive and screen all inbound telephone calls, e-mails, and visitors for the executive office.
• Refer and/or redirect calls, e-mails, or visitors as required.
• Coordinate office activities.
• Troubleshoot and/or escalate office administration issues.
• Receive incoming mail.
• Review, evaluate, and distribute priority correspondence for executive team.
• Facilitate communication from department managers, business unit leaders, and project managers.
• Complete expense reports, pay invoices, and other related duties.
• Take and transcribe dictation notes.
• Prepare and review presentations.
• Present a positive and professional image of the executive office to all visitors, suppliers, inquiries, and other persons.
• Other duties shall be assigned as required.

Our ideal candidate:

• Post Secondary Diploma in Business Administration, or relevant discipline, required.
• 5-7 years' experience in an Executive Administrative role preferred.
• Bilingual in French & English
• Strong knowledge of office procedures and practices.
• Deep experience in preparing, revising, and finalizing presentations.
• Deep Knowledge with Microsoft Office Suite especially with Powerpoint.
• Extensive experience in planning, coordinating, and scheduling corporate events.
• Proven organizational and time management skills.

Why Fix Network?

In addition to joining a dynamic and highly motivated team in a flexible and ever-evolving work environment, you'll have access to the following benefits:

• Employer contribution to the RRSP.
• Training and development: Learning doesn't stop when you land a job. We are committed to supporting you by investing in training programs.
• Comprehensive medical insurance for your family and yourself, including Virtual Health
• Employee assistance program.
• Internal Opportunities
• Referral bonus Program
• Equipment provided by the employer.
• 3 weeks vacation to the start, plus 5 sick days per year.

Fix Network is the world's fastest growing automotive aftermarket service provider with over 2,000 shops in 21 countries. The Fix Network family of brands includes Fix Auto, ProColor Collision, NOVUS Glass, SRP and Speedy Auto Service. And we're just getting started! As we expand our business footprint around the world, we are always looking for dynamic people to keep Fix Network in a leadership position.

Step on the gas and explore the exciting daily life of a Executive Assistant at Fix Network, where every day is a real racetrack!

Education

• Bachelor's degree or better in Business Administration or related field

Skills

• English Language Proficiency
• French Language Proficiency
• MS Outlook
• MS PowerPoint