Address
Form of workSAIT is a global leader in applied education and an institution that empowers employees to make a difference in the lives of our students. Building on more than a century of history, we are looking for innovative employees wanting to create a future with us. As part of our team, you are encouraged to be bold and inventive, bringing new ideas to the table. Change excites you.
SAIT offers the chance to do work with a purpose — preparing the next generation of industry leaders, entrepreneurs, advocates and explorers. We develop leaders in the classroom and our workspaces, encouraging lifelong learning for both students and employees.
Your future starts now … at SAIT.
We are looking for individuals who align with our commitment to excellence and who demonstrates:
o a growth mindset through curiosity, creativity, and collaboration
o leads with a world-class customer experience mindset
o is dynamic and responsible to the needs of stakeholders, speed and agility are critical
o someone who embraces trial and error as an important part of learning
The Opportunity
Join our team as an Executive Assistant, where you'll provide unparalleled support to our CFO & VP, Corporate Services.
As the first point of contact, you'll ensure seamless operations and maintain the highest standards of professionalism. As an Executive Assistant, you will take initiative and work with a high level of accuracy and sound judgement.
The Role
- Coordinate and schedule meetings, events, and committees for the CFO and VP, Corporate Services.
- Act as a liaison between departments within the Corporate Services division, providing support and contributing to various projects.
- Prepare the CFO and VP, Corporate Services for meetings by ensuring they are briefed and well-prepared.
- Assist with tracking financial reporting aspects and handle travel arrangements.
- Coordinate travel arrangements as required.
- Collate, review, and manage all expenses, ensuring compliance with company policies.
- Prepare reports, compile data, and provide essential background materials for meetings and presentations.
- Effectively communicate internally and externally on their behalf as required.
- Work collaboratively with the Executive Office Team on a regular basis.
Qualifications & Experience
- Post-secondary education, preferably with a Bachelor's degree or equivalent experience in senior administrative roles.
- Minimum of 3 years of senior administrative assistant experience, ideally in a public sector organization.
- Skills Required
- Strong collaborative skills
- Exceptional organizational skills.
- Proficient time management and prioritization abilities.
- Strong communication skills, both verbal and written.
- Attention to detail and accuracy in tasks.
- Flexibility and adaptability to changing priorities.
- Discretion and ability to handle confidential information.
- Research skills for gathering and analyzing information
- Ability to anticipate needs and proactively support executives
- Strong interpersonal skills for building relationships with internal and external stakeholders
- Problem-solving skills to address issues and challenges efficiently.
Job classification: EXECUTIVE ASSISTANT - P3014
Salary range: 65,000 - $85,000
Paid Leave: 4 Weeks Vacation / 14 Flex Days per year
Hours Per Week: 37.5
Posting closing date: February 23rd, 2024
View a summary of our benefits and perks for salaried employees as one of Alberta's Top Employers, including health & dental care, pension plan, vacation & special leave and flexible work options at our beautiful inner-city campus.
Equity, diversity and inclusion (EDI) is essential to achieving SAIT’s vision to be a global leader in applied education. We encourage applications from women, Indigenous people, racialized people, people with disabilities, people from gender and sexually diverse communities, and/or people with intersectional identities. Learn more about EDI at SAIT.
At SAIT, we understand that experience comes in many forms. We’re dedicated to adding diverse perspectives to SAIT - so if your experience is close to what we’re looking for, please consider applying.
SAIT is committed to supporting persons with disabilities throughout the recruitment process. We will work with applicants to provide accommodations upon request to the Talent Advisor.
To Apply
Please apply using Chrome, as applications are only supported using Chrome on desktop. To continue with the online application process click on the Apply For This Job button or use your LinkedIn profile. All applications should be made through our online system. By using this system to apply for this position, you agree that your candidacy will be visible to all hiring managers at SAIT. If you have concerns about this, please contact working@sait.ca. Please do not apply to this email address — all applications should be made through our online system.
BEWARE FALSE POSTINGS AND RECRUITING OFFERS
The Southern Alberta Institute of Technology (SAIT) has been made aware of individuals or organizations posing as SAIT using false SAIT postings to attract job seekers and collect personal information.
Please be aware that SAIT will never request information beyond what is required for a resume. SAIT will never ask for sensitive personal information such as birthdates, banking, social insurance or health care account information for our application process.
Career opportunities at SAIT will always be posted on the SAIT career site. If you are uncertain about the validity of a posting or offer, please forward the suspicious posting to working@sait.ca.
