Executive Assistant, Governance And Policy

Northwestern Polytechnic, Canada’s newest polytechnic, aspires to be the most entrepreneurial polytechnic in Canada by 2034. We are recruiting individuals who spark creativity, drive innovation, are highly engaged and are eager to embrace our core values: innovation & responsiveness. If you have an entrepreneurial spirit, one who is willing to turn risk into opportunity, Northwestern is your employer of choice. A recently aligned strategic plan identifies 1, 3, 5, and 10-year goals, tactics and actions that will ensure Canada’s newest polytechnic will be the most entrepreneurial in Canada.

The Role

The Executive Assistant, Governance & Policy is responsible for coordinating and supporting the work and activities of the President’s Office and the Board of Governors, based on a broad understanding of Polytechnic and Board priorities, provincial legislation, and Board policies. This position provides advocacy and facilitation of effective governance at NWP and is a key resource of the Board Chair, President & CEO and the Executive Council.

This position reports to the Board Chair and the President & CEO for the responsibilities related to the Board of Governors and to the President & CEO for the Executive Council. This position has a reporting relationship to the Board Chair, supporting their leadership of the Board and often takes direction from the Board Chair. This position also acts as the Policy Coordinator for all Board Policies.

This position plays a key role in developing and maintaining the important relationships between the President & CEO, Board of Governors of the Polytechnic and with internal and external constituents. The position is pivotal in maintaining important networks and effective communication that sustain those relationships.

The Executive Assistant, Governance & Policy supports the President & CEO in identifying priorities and in the development of work organization plans that address the priorities and commitments of the Office. The position partners with the Executive Assistant to the President position in collaboratively administering the day-to-day affairs of the President’s Office. In the absence of the President the position will maintain continuity referring arising matters.

Salary as per Admin Grid starting at $39.07/hr

What We Offer

NWP offers lifelong learning opportunities through professional development & wellness programs, a competitive salary and compensation package and a student-centered culture that is vital to our community. Consider joining Canada’s newest polytechnic, committed to be the most entrepreneurial polytechnic by 2034.

The successful candidate will have a related 2-year diploma; Bachelor’s Degree and/or Board or Policy Governance Certification is preferred. An equivalent combination of education and experience would be considered.

Necessary skills and attributes to be successful in this role include:

• Knowledge of government protocol.
• Understanding of Policy and Governance.
• High level of interpersonal skills in advising public relating to expressed concerns.
• Excellent communication skills, oral and written. Competence in community relations skills and able to provide leadership in writing communication documents. Also possess writing skills specific to writing policy.
• Must pay meticulous attention to detail.
• Demonstrates a strong work ethic and commitment to excellence. Exercise judgement, tact, diplomacy, and confidentiality amidst a fast-paced day-to-day operation
• Ability to develop trust and professional relationships in a complex environment.
• Ability to work as part of a team with a diverse Board in a fast-paced stressful, highly sensitive, changing and often-uncertain environment.
• Diligent or other web-based Board meeting software;
• Proficiency in Microsoft Office Suite of Programs and applications; SharePoint, Word, Excel Publisher, Outlook
• Posses a high level of integrity, professionalism, and accountability.

How to Apply

Only applications received electronically via the Northwestern Polytechnic website will be considered.

We review all applications to select candidates whose qualifications and experience most closely meet our needs.

Only applicants selected for interviews will be contacted. For general inquiries, please contact HR at humanresources@nwpolytech.ca

Thank you for applying to Northwestern Polytechnic!