Executive Assistant Integrated Care, Patient Services & Quality Portfolio

Working together to provide outstanding integrated health care to our communities delivering best patient outcomes with exemplary standards and compassion, Muskoka Algonquin Healthcare (MAHC) is a multi-site organization that includes Huntsville District Memorial Hospital Site and South Muskoka Memorial Hospital Site.

ROLE

The Executive Assistant -Integrated Care, Patient Services & Quality portfolio will provide administrative support to members of the Senior Leadership Team and provide project support as directed.

• Provide administrative support to members of the Senior Leadership Team, as required.
• Attend meetings and take and prepare accurate, thorough and complete minutes, distribute and follow up on action items for future agendas. (Must have a flexible schedule to attend meetings outside of the normal work day).
• Maintain effective information management processes (paper and electronic).
• Support other Executive Assistants with their Board Committee responsibilities.
• Provides support to identified projects as required including:
• Assisting in the day to day duties of the project’s administration.
• Develops and maintains project schedules which include administrative tasks involved in the project.
• Coordinates and participates in Team Meetings.
• Prepares and/or edits meeting minutes, presentations and related documents.
• Prepares reports and submissions associated with identified projects.
• Monitors compliance with Project Management Frameworks.
• Assists with organizational planning, including development of a Responsibility Assignment Matrix.
• Performs additional coordination, administrative, and clerical tasks as determined.

REQUIRED EDUCATION & CERTIFICATION(S)

• Post-secondary education (degree or diploma) or Equivalent Experience.

REQUIRED SKILLS & EXPERIENCE(S)

• Minimum three (3) years related experience.
• Advanced computer skills and experience with Microsoft Office Word, Excel and PowerPoint.
• Experience with project management.
• Demonstrated administrative skills including planning and project management support.
• Demonstrated superior written communication, grammar, punctuation, spelling, and editing skills.

DESIRED SKILLS, EXPERIENCE(S) & EDUCATION

• Strong verbal communication skills are essential in order to interact with various individuals and committees.
• Ability to time manage, prioritize, and multi-task to tight deadlines.
• Demonstrated attention to detail.
• Highly motivated and flexible with the ability to adapt quickly to new situations/challenges.
• Demonstrated appreciation and respect for protocol, professionalism, and confidentiality.
• Ability to work efficiently, independently and in a collaborative environment.
• Demonstrates commitment to professional and personal growth and development through continuing education programs.

ADDITIONAL PERKS AT MAHC

• Tuition Reimbursement Programs, MAHC offers one of the most robust hospital funded programs in Healthcare
• Staff referral program (Earn up to $1000 for each successful Permanent Part Time and Permanent Full Time new hire you refer to MAHC)
• Extended health benefits
• Enrolment in the Healthcare of Ontario Pension Plan (HOOPP)
• Collaborative and supportive team environment

HOW TO APPLY

Applicants interested in becoming a part of an energetic, caring team in a fast-paced and rewarding environment can submit their resume and cover letter as either a PDF or Word document(s) to apply@mahc.ca. The title of your email submission must include the job title and job posting number listed.

ADDITIONAL INFORMATION

Union: Non-Union

Position Type: Full Time

Position Length: Permanent

Location: Multi-site

Openings: 1

Department: Administration

Compensation: $36.85 - $40.48 per hour

Job Posting Number: 23-472

Hours of Work: Shifts and hours may change according to departmental requirements.

As a condition of employment, external hires are required to submit proof of COVID-19 vaccination to the Hospital’s Occupational Health and Safety department.

Our organization: MAHC is committed to a selection process and work environment that is inclusive and barrier free. We encourage applicants from all equity-deserving groups, including but not limited to, individuals who identity as Indigenous, racialized, seniors, persons living with disabilities, women, and those who identify as 2SLGBTQ.

Accommodation will be provided in accordance with the Ontario Human Rights Code. Applicants need to make any accommodation requests for the interview or selection process known in advance by contacting the Human Resources Department. Human Resources will work together with the hiring committee to arrange reasonable and appropriate accommodation for the selection process which will enable you to be assessed in a fair and equitable manner.

We thank all applicants for their interest in this opportunity, note that only those selected for an interview will be contacted. Selection will be based on the skill, ability, experience and qualifications. The Hospital reserves the right to conduct a formal interview or other applicable testing where required.

Job Type: Full-time

Salary: $36.85-$40.48 per hour

Expected hours: 37.5 per week

Benefits:

• Casual dress
• Company events
• Company pension
• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Tuition reimbursement
• Vision care
• Wellness program

Schedule:

• Monday to Friday

Work Location: In person