Hr/Office Administrator

Our Company:

Baxter’s Bakery is a fast growing commercial bakery situated in picturesque Cobourg, Ontario.

The Baxter family has been in the bakery business since 2005 and takes pride in creating delicious hand-crafted items.

Our mandate is to produce high quality products for the retail and food service industries within Canada and the US with our team members of the UFCW local 175.

Position Overview:

The HR/Administrative Assistant is accountable for all office administration duties including HR responsibilities relating to the hiring and onboarding of new employees as well as providing back-up for a few key office positions during vacation times.

Duties & Responsibilities:

• Answer, screen, and forward incoming phone calls, general enquiry emails, and messages to the appropriate personnel.
• Pick up and route incoming mail, prepare outgoing mail and courier packages.
• General administrative duties such as filing, copying, document assembly, form development, document updates, data entry.
• Assist in the development & implementation of company policies and procedures.
• Assist with Accounts Payable management including invoice approvals, pricing confirmation, matching relevant documents, and closing POs.
• Administration of the employment and recruiting processes, including but not limited to posting job openings, attending employment fairs, pre-screening resumes, scheduling and conducting interviews, and corresponding with applicants.
• Collaborate with hiring managers throughout the recruiting process to maximize recruiting efficiency and effectiveness.
• Coordinate and execute new employee orientation and training.
• Support new hires by conducting periodic check-ins.
• Manage employee lockers, key fobs, and uniforms.
• Respond to employee enquiries.
• Maintain facility training matrix.
• Coordinate external training as required.
• Order and distribute office supplies.
• Assist in planning employee events, and communications as assigned.
• Resource for entire management team.
• Support payroll & purchasing departments as required.
• Main contact for office/ common area equipment such as photocopiers & vending machines.

Personal Attributes:

• Strong attention to detail and organization skills.
• Proficiency in Microsoft Office; Outlook, Word, Excel, and Power Point.
• Proficiency in database management.
• Excellent communication and interpersonal skills.
• Self-driven and trustworthy.
• Accountable, respectful, and reliable.
• Independent, diligent, and deadline oriented.
• Good at communication in English, both verbal and written.
• Able to work under pressure and in an environment with constant changes.

Required Background:

• Completion of post-secondary education or equivalent work experience required.
• Problem solving skills.
• Ability to work independently as well as collaboratively in a team environment.
• Knowledge of human resources practices and procedures.

If you are a motivated individual with excellent organizational skills and a passion for providing administrative support, we would love to hear from you!

Job Types: Full-time, Permanent

Benefits:

• Casual dress
• Company events
• Dental care
• Extended health care
• On-site parking
• Paid time off

Flexible Language Requirement:

• French not required

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person