Medical Office Administrator

Established in 1996, HR Associates is a recognized leader in the provision of temporary services to the public, broader public, and not-for-profit sectors throughout Ontario. With over 20 years of experience providing services to the public and broader public sector, we are temporary help recruitment specialists with extensive experience in providing recruitment services for administrative and professional positions in program management, healthcare, communications, human resources, finance, information technology, policy development, etc.

Medical Office Administrator

Our healthcare client based in Etobicoke is looking for individuals with strong backgrounds in providing medical administrative support for an urgent, interim opportunity. In this role you will be responsible for conducting procurement activities for the office (e.g. purchasing office supplies, and other goods and services), patient communication, filing, supporting billing and other ad hoc receptionist duties.

Additional Responsibilities:

• Greet individuals at reception in a courteous and professional manner;
• Answer/transfer incoming phone calls; make outgoing calls as needed; take messages; check messages in inbox; and respond accordingly in a courteous, professional and timely manner using Electronic Medical Record platforms;
• Register new clients, which includes assisting with filling out registration forms and de-roster clients as needed; book clients for appointments;
• Arrange referrals for external specialists (e.g. ENT, Rheumatologist, Dermatologist etc.), contact client with appointment details and send confirmation letters;
• Receive and process medication refills from pharmacists; prepare requisitions and labels for lab technicians as needed.

Qualifications:

• You have 2+ years of experience as an Administrative Assistant in a medical environment, or have completed a Medical Office Administration diploma;
• You have an advanced knowledge in EMR systems, experience using is considered a strong asset;
• You have extensive experience scheduling various client and executive appointments, as well as liaising with various departments in regards to scheduling;
• You are a skilled multi-tasker with excellent organizational skills and strong communication skills;
• You have the ability to handle sensitive information confidentially and can manage time effectively;
• You have stellar interpersonal skills with the ability to work autonomously and function effectively in a team environment.

If you feel you possess the above qualifications and are available immediately, please submit your resume. We thank all candidates for submitting their resume, however only those selected for an interview will be contacted.

If you require an accessibility accommodation during the recruitment process, please call 416-237-1500 x266.

Job Types: Full-time, Fixed term contract
Contract length: 3 months

Schedule:

• Monday to Friday

Work Location: In person

Expected start date: 2024-02-05