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SalaryPOSITION OVERVIEW
The Human Resources Generalist provides leadership and support in all functional areas of Human Resources (HR) including supporting, administering, communicating, and continually improving company-wide policies and procedures. A high level of attention to detail, professionalism, and discretion is required to be successful in this role.
SKILLS, EDUCATION AND EXPERIENCE
- University degree in business, Human Resources management, or a related field is required
- CHRP designation, or working towards considered an asset
- 3+ years of experience in Human Resources, preferably in a manufacturing environment
- Experience in health and safety program building and administration preferred
- Strong knowledge and understanding of Provincial and Federal Employment Standards Act, Occupational Health and Safety Regulation, and Human Rights Legislation
- Proficient in Microsoft Office 365 (Excel, PowerPoint, Word, and Outlook), HRIS software, and inventory management software preferred
- Experience with incident/accident reporting and investigation
- Experience with policy/procedure development and facilitation within a culturally diverse work group
- Proven leadership skills and ability to work effectively with a leadership team
- Excellent written and verbal communication skills; professional manner, polite and diplomatic
- Strong problem-solving skills; independent thinker and innovator
- High degree of emotional intelligence with the ability to adapt communication techniques based on the perceived needs of the individual
- Strong organizational skills, with the ability to effectively prioritize and manage multiple projects in a fast-paced environment
- Ability to work independently as well as collaborate with others
RESPONSIBILITIES
HR Advising and Support
- Provide HR information and support to employees and leaders; advise, counsel and coach on relevant legislation, policy, procedures, and benefits; recommend escalation of concerns when necessary
- Work with the leadership team on facilitating leave management processes to ensure that all legislative, policy, and procedure requirements are met
- Stay current with applicable legislation, communicating change(s) as appropriate
- Work closely with the operational leadership team, ensuring current policies and practices are in alignment with the facility and operational needs
- Work closely with the leadership team on schedule optimization projects, controlling labour costs and recommending strategies for change initiatives
- Review, standardize, and update all company manuals, including policies and procedures and employee handbooks in coordination with the leadership team
- Assist with corrective action and separation meetings as required
- Schedule, prepare, and facilitate employee and leadership meetings focused on training and development, procedural change, and health and safety
- Conduct monthly stay interviews with employees encouraging open and honest feedback in a safe environment. Communicate areas of concern and suggestions for improvement with the leadership team to foster the best workplace possible for our employees
HR Records, Reporting, Benefits Administration, and Accounting/Payroll
- Update and maintain employee information database and filing systems
- Audit and produce various employee reports monthly to ensure compliance with policy procedures (including but not limited to, new hires, terminations, injuries, attendance, etc.)
- Regularly report on employee demographics and trends for various HR metrics
- Work closely with the payroll and leadership teams ensuring accuracy in timecards, and payroll practices; act as liaison between the employee and accounting should any concerns arise
- Participate in annual compensation reviews providing value added information on market trends and industry-specific compensation structure
Recruitment, Selection, Onboarding, and Separation
- Engage in the process of recruitment including but not limited to, posting requisitions, sourcing quality candidates, pre-screening applicants, conducting, and arranging interviews, scheduling on-site tours, completing reference checks, and job offer letter issuance
- Create employment agreements for all new hires and internal transfers
- Complete and submit new hire, transfer, and employment status change paperwork with the accounting team
- Facilitate new employee orientation, onboarding, and training and development workshops, applying innovative thinking revising the programs as appropriate to be engaging, fresh, and informative
- Participate in employee separation meetings and conduct exit interviews
- Prepare employee separation paperwork and pay calculations
Training and Development
- Coordinate with the leadership team to ensure all employees receive the required training as per company policy
- Ensure orientation, refresher training and tracking spreadsheets are continually updated once training has been issued, ensuring completion at the required frequencies. This may include but is not limited to new hire, food safety, occupational health and safety, operator certifications, and legislated training (first aid/CPR, GHS, SDS, etc.)
- Champion the company’s online training software in facilitating onboarding, training, and development initiatives
- Suggest, arrange, and facilitate additional training sessions as required for employee development and growth opportunities
- Oversee the performance management processes and support leaders throughout, providing value added feedback for employee/team development and succession planning
- Monitor and assign performance reviews according to company designated frequencies, ensuring completion in a timely manner, reporting inconsistencies with the Plant Manager
Health, Safety, and Environmental
- Demonstrate leadership in health, safety, and environment compliance with both legislative and corporate requirements
- Work closely with Workplace Safety and Insurance Board (WSIB) in reporting all incidents/accidents/near misses, and WSIB claims management
- Act as the point of contact in facilitating all employee return to work (RTW) activities
- Take every precaution reasonable in the circumstances for the protection of employees
Administrative Duties
- Processes HR-related paperwork; maintaining confidential files electronically and onsite
- Facilitate monthly anniversary increases and vacation and benefit entitlements
- Create forms, notifications, company issued letters, letters of employment, reference letters etc. as required
- Review and revise forms and documentation as required (job descriptions, policies and procedures, and health and safety documentation, etc.)
- Perform other administrative duties as required (word processing, data entry, filing, scanning, photocopying, etc.)
- Perform other special projects and coordinate events as required (employee recognition programs, engagement programs, holiday celebrations, etc.)
