Human Resources Specialist

Title: Human Resources Specialist

Job status: Full-time

Classification: PS III (Non-Bargaining Unit)

Reports to: Manager, Human Resources

Division: Communications, People and Culture

About Us

Located in the heart of the nation’s capital, Colleges and Institutes Canada (CICan) is the voice of Canada’s publicly supported colleges, institutes, cégeps and polytechnics, and an international leader in education for employment in over 25 countries. CICan’s members add over $190B to Canada’s economy annually and contribute to inclusive economic growth by working with industry and community partners to offer more than 10,000 programs to learners in urban, rural, remote, and northern communities.

CICan is an innovative, responsive and entrepreneurial learning organization that values diversity, accountability and transparency and supports the ongoing development of the country’s college and institute system and its people.

Job Summary

Reporting to the Manager, Human Resources the HR Specialist is the first point of contact for employees and managers at CICan. The incumbent is responsible for providing proactive, responsive and accurate Human Resources expertise in all day to day operations including, full cycle recruitment and selection, employee and labour relations, compensation and benefits, maintaining of HRIS records and supporting the processing of bi-weekly pay.

Responsibilities

• Coordinates all recruitment activities including creating and reviewing job descriptions, developing internal/external job postings, prescreening applications, developing and preparing draft interview questions; coordinating the assessment process;
• Participates in the interview process as a member of the interview panel;
• Onboards new employees;
• Responds to requests related to Human Resources from employees and managers such as staffing processes and practices, pay and benefits;
• Processes bi-weekly pay through HRIS system with Payroll Lead;
• Assists in the management of Human Resources programs, including benefits and compensation. Enrolls and administers benefits for all new and existing employees;
• Manages the relationship with external service providers such as personnel agencies, group benefits provider, Employee and Family Assistance Program provider and insurance providers;
• Assists the Manager, Human Resources in preparing and conducting research for collective bargaining and grievance response;
• Performs other related duties as may be assigned from time to time.

Minimum Requirements

Education and Experience

• Graduate from a post-secondary institution in Human Resources Management or equivalent training and several years of experience in Human Resources;
• A minimum of three (3) years related work experience in a Human Resources role which includes specific experience in full cycle recruitment, employee relations.

Qualifications

• Demonstrated knowledge of Employment Standards Act (ESA);
• Financial/accounting skills especially as they apply to the payroll system;
• Ability to work with tact and discretion with a high level of confidential information;
• Demonstrated leadership and problem-solving capabilities;
• Excellent communications skills and ability to interact with senior staff;
• Excellent interpersonal and organizational skills;
• Fluency in English and French;
• Demonstrated ability using Microsoft Office Suite at the intermediate level.

Desirable Requirements

• CHRP designation;
• Previous experience working in a unionized environment;
• Experience with a HRISsystem e.g Rippling.

To be successful in this position you will be able to exhibit our core competencies:

Agility: We thrive in a complex environment that requires nimbleness and adaptability, and we anticipate and respond to changes with quick and resourceful actions.

Inspiring Others: We motivate individuals to strive for excellence and commit to common goals and purposes, as we create a sense of self-efficacy, resilience, and persistence in others.

Integrity: We treat others fairly and respectfully, and we further the standing of the organization and its relationships of trust with our members and other stakeholders

Collaboration: We work together, across teams and divisions, to leverage our collective expertise and talents in support of organizational success and a culture of cooperation.

The Perks

• Great work environment with flexible hours;
• Pension plan;
• 4 weeks vacation;
• Time off with pay between Christmas and New Years;
• Generous paid time off package including paid sick time, medical/dental appointment leave and family sick leave);
• Professional development opportunities.

Colleges and Institutes Canada is the proud recipient of the 2022 Non-Profit Employer of Choice Award.

How to apply

0Interested candidates should submit a cover letter and résumé in a PDF format by April 19, 2024.

CICan is an equal opportunity employer and values diversity in its workforce. We recognize that diverse teams generate unique solutions, ideas, and perspectives. Therefore, we welcome and encourage applications from women, persons with disabilities, BIPOC (Black, Indigenous, and People of Colour) individuals, and people of all sexual orientations and gender identities.

Do not hesitate to contact 613-746-2222 x 5827 if you require alternative arrangements to submit your application. CICan provides accommodations during all parts of the hiring process, upon request, to applicants with disabilities. If contacted to proceed to the selection process, please advise us if you require any accommodation.

CICan’s offices in Ottawa are located on the traditional and unceded territory of the Algonquin Anishinaabe Nation.

Employees who are full-time internal candidates, as defined by the Collective Agreement, will be given first consideration. We thank all candidates for their interest, however, only those selected to continue in the selection process will be contacted.