Junior Accountant/Payroll

Job Number: 53249 
Group: Cosma International  
Division: Venest Industries 
Job Type: Permanent/Regular 
Location: ST. CATHARINES 

Group Description

Cosma provides a comprehensive range of body, chassis and engineering solutions to global customers. Through our robust product engineering, outstanding tooling capabilities and diverse process expertise, we continue to bring lightweight and innovative products to market.

POSITION SUMMARY:

The Junior Accountant/Payroll Coordinator will be directly responsible for the full-cycle accounting processes, ensuring the timely close of the month end and issuance of financial results. They must remain composed under pressure and may work casual overtime or flex hours as required to meet deadlines.  They must be able to work independently, organize/prioritize and work with a sense of urgency and tact/discretion. 

MINIMUM JOB REQUIREMENTS:

• Completion of post-secondary program with an emphasis on the specialized occupational field (i.e.: Accounting, Business, Payroll, etc.).
• Minimum 2 years’ payroll-related experience.
• Minimum 3 years’ experience in the accounting and finance sector.
• Minimum 3 years’ payroll processing experience in automated environment.
• Experience using ADP, Ceridian, Workday, etc.

SKILLS AND COMPETENCIES:

• Excellent oral and written communication skills.
• Strong mathematical and analytical skills.
• Must possess basic bookkeeping skills.
• Must possess leadership, interpersonal, organizational, communication, presentation, and problem-solving skills.
• Proficient in MS Office for developing tools that assist in the execution of continuous improvement and day-to-day projects. 
• Proficient in ADP, Ceridian, CMS, Workday, etc.
• Able to prepare, read and interpret written reports, correspondence, instructions, procedures, and guidelines.
• Able to effectively present information and respond to questions from top management, employees, suppliers, and customers.
• Able to maintain confidentiality and use discretion and tact.
• Able to manage and schedule multiple priorities and meet deadlines.

JOB RESPONSIBILITIES:

1. Maintain all hourly and salary payroll and benefits records, entering data as required and ensure all necessary documents and changes are processed within Magna guidelines with current software processes.
2. Co-ordinate annual EEPPP provided to Magna, including calculations and ensure completion of year end processing on a timely basis.

1. Work closely with the Human Resources and Insurance (Sunlife) teams with STA/LTD claims while maintaining all benefit applications within the benefit coordination.
2. Work in conjunction with Human Resources for Disability Management (administration of STA payroll).
3. Inventory usage analysis and reporting.
4. Weekly cash forecasts: weekly journal entries to record weekly payroll and to reallocate expense reimbursements
5. Administer Group RRSP (employee contributions and company match) and send bi-weekly reports to Magna.
6. Conduct benefits orientation for new employees as part of formal company employee orientation.
7. Administer annual vacation pay-out and pay increases. This includes all calculations and adjustments as necessary.
8. Maintain all hourly and salary payroll documentation/records, entering data as required to ensure all necessary changes are made.
9. Process hourly and salaried payrolls, including calculations, and ensures preparation and distribution of deposits and cheques on computerized payroll system.
10. Process expense report reimbursements.
11. Headcount reporting (OPS reporting and statistics entries)
12. Administer Canada Savings Bond information.
13. Process year-end statutory (i.e.: T4’s) and corporate Filings (WSIB Reconciliation & EHT).
14. Remain current with Legislation and Magna Policies related to payroll and benefits and communicate with Controller.
15. Take initiative and follow up with customers to make sure payments are received on time.
16. Input cash receipts from customers; process sales invoices and payment offsets.
17. Review supplier invoices for accuracy and completeness and enter into CMS. Review, edit list and submit for authorization.
18. Answer calls from suppliers inquiring about status of accounts.
19. Prepare miscellaneous payments and enter into CMS.
20. Enter month end journal entries in Ideas-IFW G/L software.
21. Prepare cheques and distribute to signing officer. Disburse cheques accordingly.
22. Perform month-end reconciliations, including but not limited to customer, vendor, and bank reconciliations.
23. Follow and abide all company policies, procedures, and employee handbook.
24. Follow and abide by all government legislation and guidelines.
25. Perform all other reasonable duties as required.

WORK ENVIRONMENT:

• Must be able to work flexible hours with occasional overtime to meet Department requirements with minimum amount of supervision.
• Must attend all company scheduled (internal or external) training, pre-shift meetings, and employee meetings deemed necessary to support this position.