Office Administrator

The Office Administrator is a full time position responsible directly to the Director of Operations of the Elizabeth Fry Society Mainland Nova Scotia.

Position Scope: The Office Administrator is expected to function within the philosophy and principles, rules of work, policies and procedures of the Elizabeth Fry Society Mainland Nova Scotia. The Office Administrator may be required to take ongoing professional development and training to ensure the necessary skills, knowledge and capacities are maintained and developed.

Subject to reasonable direction by the Employer, you shall perform the following non-exhaustive duties and have the following responsibilities, and such other duties as may reasonably be assigned from time to time:

A. Job Specific Characteristics

· Client support and system navigation

· Comprehensive understanding of confidentiality and boundaries

· Effective data collection and trend identification

· Effective organizational skills

· Knowledge of community organizations in Nova Scotia

· Ability to work cooperatively with community/government agencies

· Understanding of solution focus/feminist/behavioural approaches

· Effective communication both, verbal and written

· Ability to function as a team member

· Ability to work independently, manage time and make appropriate decisions

· Strong technical skills

B. Job Specific Requirements

· Welcoming visitors to the office

· Providing support to clients visiting the office

· Answering and directing incoming calls

· Checking and responding to voicemails

· Ordering office supplies

· Managing incoming and outgoing mail

· Document management, both physical and electronic

· Administrative support to management and other staff as required

· Management of credit card documentation / receipts

· Attention to detail

· Strong understanding of financial principals and policies an asset

· Familiarity with Microsoft Office suite an asset

· Vehicle and willingness to go out for errands an asset (milage compensated)

C. Maintaining Adherence to Policies, Procedures, and Health and Safety Standards

· Follow policies, procedures, and uphold organizational standards

· Be familiar with and be able to implement the emergency evacuation plan

· Make appropriate decisions and take appropriate action in times of crisis

D. On-going Professional Development

· Participate in on-going staff training and development

· Participate in performance appraisals and self-reporting requirements

· Adopt and maintain a woman centered, non-discriminatory, anti-racist, culturally competent approach

· Adopt and maintain a solution-focused, feminist, behaviour centered approach to helping relationships

Please include cover letter with resume to apply

Job Type: Full-time

Salary: $38,220.00 per year

Benefits:

• Dental care
• Extended health care
• Life insurance
• Paid time off
• Vision care

Schedule:

• Monday to Friday

Work Location: In person

Expected start date: 2024-04-01